--- title: "The Provision of a Vacant Property Guardian Service" ocid: "ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PLACE PARTNERSHIP" published: "2017-11-23" --- # The Provision of a Vacant Property Guardian Service Buyer: PLACE PARTNERSHIP Current stage: Tender OCID: ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7.json) ## Summary Place Partnership Ltd. is inviting tenders for the Provision of a Vacant Property Guardian Service, aimed at securing vacant properties across Herefordshire, Warwickshire, Worcestershire, and Shropshire. The tender is currently in the active stage and will close on 8 January 2018. The selected supplier will manage a two-year contract with the option for two one-year extensions thereafter, beginning on 1 February 2018. This procurement falls under the real estate services category and is being conducted through an open procedure below the threshold, focusing on both commercial and quality metrics in the evaluation process. This tender represents an excellent opportunity for businesses specialising in property security and management, particularly those capable of providing a turn-key solution. Small and medium-sized enterprises (SMEs) with experience in managing properties and working with property guardians will find this tender particularly suitable. Companies able to demonstrate a strong record in security, property maintenance, and adherence to health and safety regulations are encouraged to compete for this contract, which promises to ensure both security and upkeep for the properties involved. ## Notice Place Partnership Ltd. invite suitable, qualified, experienced and registered Property Guardian Security Companies to provide a fully managed Property Guardian Service for its constituent partner's vacant properties; to occupy and secure properties by installing selected and vetted property guardians that can use the vacant property temporarily as their own homes in the counties of Herefordshire, Warwickshire, Worcestershire and Shropshire. The contract will run for an initial term of 2 years and will be reviewed following a period of 18 months with the possibility of a 2 x 1 year extension period thereafter. The occupation of the property must provide the property owner with peace of mind and security, which helps retain the value on their property while safeguarding against dilapidation, disrepair and vandalism. The Guardians' main role is to ensure the upkeep and protection of the property during their term of occupation. As part of this they are required to: o Undertake regular checks of the property to ensure it is secure o Undertake regular checks to verify that there is no external damage e.g. broken roof tiles, graffiti, loose guttering, leaking overflow pipes o Undertake regular checks to verify that there is no internal damage e.g. leaks, areas of dampness, loose plastering o Keep the property clean o Adhere to the Fire, Health and Safety instructions provided by Place Partnership Ltd on behalf of the Property Owner. Suppliers must demonstrate a strict selection criteria to ensure that only the most reliable and trustworthy individuals act as Property Guardians. They must be fully-vetted including: DBS checks, employment and housing references. Anticipated start date: 01st February 2018 The successful supplier will need to demonstrate a commercially competitive model that will demonstrate a commercial, social and innovative approach that would be of benefit to the Partnering Authorities whilst maintaining the highest levels of security of their property portfolio. It is on this basis that we invite suitable registered suppliers to provide a full turn-key contract compliant quotation, to deliver this contract within the set time scales. Tender returns will be subject to a weighting criteria: Commercial 20% Quality 80% All tender documents must be uploaded to the portal by the due date as late returns will not be accepted. Tenders and supporting documents shall be in English and any contract subsequently entered in to shall be subject to English Law. Please note that the Supplier is responsible for obtaining all information necessary for the preparation of the tender submission. All cost, expenses and liabilities incurred by the Supplier in connection with the preparation of their submission, the Form of Tender and Pricing Schedule shall be borne by the Supplier. Place Partnership Ltd. reserve the right not to award a contract in full or in pa... Additional information: To register your interest or to download all tender documents please visit the Place Partnership e-procurement portal at: https:www.in-tend.co.uk/placepartnership Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/aa710b7a-f98b-467b-8ea1-48b79f11fdaf | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Nov 2017 | | Submission deadline | 8 Jan 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2018 - 31 Jan 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PLACE PARTNERSHIP | | Locality | WORCESTERSHIRE | | Post town | Worcester | | Postcode | WR5 1JR | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG12 Worcestershire CC | | Local authority | Worcester | | Electoral ward | Leopard Hill | | Westminster constituency | Worcester | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70000000 - Real estate services ## Release History - 23 Nov 2017 at 08:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/aa710b7a-f98b-467b-8ea1-48b79f11fdaf ## Documents - https://www.contractsfinder.service.gov.uk/Notice/aa710b7a-f98b-467b-8ea1-48b79f11fdaf 23rd November 2017 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/placepartnership/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.placepartnership.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-748861aa-af41-41d9-96d5-8a12dba135d7.json.