---
title: "Mobile Exhibition Vehicle & Ancillary Services 2025-28 - Awarded Contract"
ocid: "ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NATIONAL HIGHWAYS"
published: "2025-03-14"
---

# Mobile Exhibition Vehicle & Ancillary Services 2025-28 - Awarded Contract

Buyer: NATIONAL HIGHWAYS  
Current stage: Award  
OCID: ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a.json)

## Summary

The procurement process highlighted involves National Highways seeking a supplier for the provision of a Mobile Exhibition Vehicle and Ancillary Services for the period 2025-2028. This contract, valued at £395,000, falls under the industry category of "Motor vehicle conversion services". The tender was initiated with the planning stage on 14th March 2024, followed by the tender stage commencing on 23rd August 2024. The award stage was completed with Versatile Venues Ltd winning the contract on 13th February 2025. The vehicle and services are to be operational from 1st June 2025, and the contract could extend for an additional 2 years. The services will cover deliverables in the United Kingdom, British Oversea Territories, Channel Islands, Europe, Isle of Man, and the Rest of the World. Key dates include the tender period closure on 27th September 2024 and the contract end on 31st May 2028.

This tender presents significant growth opportunities, particularly for small and medium-sized enterprises (SMEs) in the automotive conversion and event management sectors. Businesses experienced in converting vehicles for specialised purposes and those offering comprehensive event support services are well-suited to compete. The requirement for a fully customised and legally compliant exhibition vehicle, along with additional services such as driver provision, vehicle storage, and single-point contact management, indicates that businesses with diversified service offerings and the ability to manage logistical and operational aspects of mobile event solutions will find this contract particularly beneficial. Engaging in this procurement can enhance a company's portfolio and increase its visibility in the public infrastructure and community engagement sectors.

## Notice

This contract award is for a Supplier to provide National Highways with a new Mobile Exhibition Vehicle, available for operational use from 01 June 2025 that has been fully converted and customised. In addition to the mobile exhibition vehicle, the supplier will be required to provide additional services as referenced within the specification document. The Contract will initially be in place for a period of 3 years, with an optional 2-year extension period. The supplier is therefore required to: - Provide a new vehicle fully converted in accordance to the specification, to be maintained in accordance with UK legal requirements as per manufacturer's recommendations. - Provide a driver for each event, who will also set-up and dismantle the vehicle. - Provide a secure storage facility for the vehicle when not in use. - Provide an Account Manager as a single point of contact for bookings, invoicing and general administration, operation and maintenance relating to the hire of the vehicle. The full specification "Appendix A - Mobile Exhibition Vehicle & Ancillary Services - Specification" can be found in the National Highways E-Sourcing portal. Instructions for registering can be found at the corresponding Contracts Finder notice. The vehicle will be converted to meet the requirements for the Mobile Exhibition Vehicle outlined in the specification document by the successful supplier or an approved subcontractor.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/effb7469-a53d-4e92-bdaf-beb2390e7981 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Mar 2025 |
| Submission deadline | 27 Sep 2024 |
| Future notice date | 27 May 2024 |
| Award date | 13 Feb 2025 |
| Contract period | 31 May 2025 - 31 May 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £395,000 |
| Lots value | Not specified |
| Awards value | £395,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL HIGHWAYS |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B1 1RN |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Ladywood |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VERSATILE VENUES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50117100 - Motor vehicle conversion services

## Release History

- 14 Mar 2025 at 11:45 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/effb7469-a53d-4e92-bdaf-beb2390e7981
- 23 Aug 2024 at 13:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a1bfa37c-04ce-453a-8803-2e69c8f8f326
- 14 Mar 2024 at 15:35 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/26d77651-0ed7-4c66-ae43-9273a4a84927

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/effb7469-a53d-4e92-bdaf-beb2390e7981
  14th March 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/a1bfa37c-04ce-453a-8803-2e69c8f8f326
  23rd August 2024 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/26d77651-0ed7-4c66-ae43-9273a4a84927
  14th March 2024 - Future opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f76896d6-0cb8-400b-abea-e2bb3ac985b6
  n/a
- https://forms.office.com/e/HvnbPLK3zU
  Access the Questionnaire via https://forms.office.com/e/HvnbPLK3zU
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fe8a87ca-0313-43e4-ad55-e61ff53ce382
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0d496be5-990d-4647-9357-9667be5a7b90
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/41d008b2-467b-421f-b7f2-3afdfda5ddca
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/afbafa49-3d1f-4f60-8b9e-667151306347
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0b31e021-8e0c-4a01-b2cf-72aa47b6863d
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5e28c4a8-3f45-449b-8758-b65d6bd8ce83
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5024e4da-678c-4e86-bb2b-37366fb99507
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/827033b8-b8e5-4d06-91f8-3c15dc8c6732
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/87b81dcc-aa6d-4f03-b190-70d8977ac765
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6922968e-e080-4892-a584-ec8448a4011e
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fd11ed84-49eb-4265-be4b-85cdab277b32
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f38647b-860b-4cfd-bf4b-210d856e17f8
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c62a3704-7ebf-4ed9-b73c-ab6661819266
  n/a
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/47056edf-a316-42e1-aecb-7477da8ed2f4
  n/a

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a.json.