--- title: "Off-site Records Storage Management Facility for Science Records (including records containing sensitive Medical Data)" ocid: "ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01.json" source: "Contracts Finder" current_stage: "Award" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2025-09-16" --- # Off-site Records Storage Management Facility for Science Records (including records containing sensitive Medical Data) Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Award OCID: ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01.json) ## Summary UK Shared Business Services Limited, based in Swindon, has completed a selective procurement process for the provision of an off-site records storage management facility for science records, including medical data. This contract, identified as CS20158, is categorized under storage and retrieval services and covers the South West region of the United Kingdom. The tender, which had a procurement stage classified as 'award', was conducted through a mini competition under the Crown Commercial Service RM3781 framework. This contract began on 29 September 2020 and extends up to 29 September 2027. The contract is valued at £192,000, reflecting the comprehensive nature of the services provided which includes file destruction, shredding, retrieval, and transport services. This contract offers substantial opportunities for businesses specialising in records and information management services. Companies capable of providing secure and efficient storage solutions with additional capabilities for managing sensitive data will find this contract well-suited to their strengths. Small and medium-sized enterprises focusing on innovative document management and secure storage systems could leverage such contracts to grow their portfolios and expand their market footprint within the public sector. The multi-year nature of the contract, coupled with potential annual extensions, provides a consistent revenue stream, enhancing business stability and fostering growth potential in the storage services industry. ## Notice **This is not a call for competition, this is an award notice for a contract awarded via mini competition via Crown Commercial Service RM3781 Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 4 Records Information Management Service to provide a secure off-site storage management facility for UKRI-MRC files with a functional and intuitive online portal to support the management of the physical storage and file destruction, shredding, retrieval, labelling and withdrawal service, including provision of transport. Additional information: The initial term of this contract shall be for 3 years with an option to extend annually for a further 4 years, although this is not guaranteed. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5afacd54-0f6f-4c06-9f68-e79082765635 | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | SME | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Sep 2025 | | Submission deadline | 27 Aug 2020 | | Future notice date | Not specified | | Award date | 27 Sep 2020 | | Contract period | 28 Sep 2020 - 29 Sep 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £192,000 | | Lots value | Not specified | | Awards value | £192,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | RESTORE | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63121000 - Storage and retrieval services ## Release History - 16 Sep 2025 at 09:24 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5afacd54-0f6f-4c06-9f68-e79082765635 - 16 Oct 2024 at 12:48 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5afacd54-0f6f-4c06-9f68-e79082765635 - 4 Oct 2023 at 12:43 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5afacd54-0f6f-4c06-9f68-e79082765635 - 24 Feb 2021 at 11:01 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5afacd54-0f6f-4c06-9f68-e79082765635 - 28 Sep 2020 at 13:43 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5afacd54-0f6f-4c06-9f68-e79082765635 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5afacd54-0f6f-4c06-9f68-e79082765635 16th September 2025 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/8c936011-2177-419d-afb2-e85d9450b5d1 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/09d559cd-06b1-4701-8247-90a7ece0bb72 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/0d294fe4-6cf2-41ba-a058-b37eedf3fe71 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d326d85f-b243-4888-8290-fe3504e7e137 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-74ff7bc5-968a-4db3-a3c4-cc9e5ec0ec01.json.