---
title: "Electoral Management System and Postal Voting Management System"
ocid: "ocds-b5fd17-756005c8-5f25-44d9-9004-b45c7a89a62a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-756005c8-5f25-44d9-9004-b45c7a89a62a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-756005c8-5f25-44d9-9004-b45c7a89a62a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-756005c8-5f25-44d9-9004-b45c7a89a62a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SHEFFIELD CITY COUNCIL"
published: "2024-01-31"
---

# Electoral Management System and Postal Voting Management System

Buyer: SHEFFIELD CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-756005c8-5f25-44d9-9004-b45c7a89a62a

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## Summary

The Sheffield City Council has recently awarded a contract for the provision of the Electoral Management System and Postal Voting Management System to IDOX Software Ltd. This contract falls under the industry category of Software package and information systems. The total contract value is £144,393. The procurement method used was direct award, with the tender closing on 15th January 2024. The contract period is set to start on 1st February 2024 and end on 31st January 2025. The procurement was initiated on 17th January 2024.

This tender opportunity for the Electoral Management System and Postal Voting Management System presents business growth prospects for suppliers of industry-specific software packages. Small and medium-sized enterprises (SMEs) would be well-suited to compete for this contract. The location for service delivery is in Yorkshire and the Humber, United Kingdom, making it an attractive opportunity for local businesses. The direct award nature of the procurement process streamlines the competition, providing a clear pathway for eligible businesses to submit their proposals.

## Notice

The Electoral Management System (EMS) and Postal Voting Management System (PVMS) are both used in order to collate and record votes for all of the councils polling activities. Both systems have to be provided by the same supplier due to their interoperability. The decision taken to award this contract for The Electoral Management System (EMS) and Postal Voting Management System (PVMS) was made on 17th January 2024. The contract award was made for the reasons including the provider meeting the essential requirements of the specification; functionality and service provision.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/36e9e22e-8c47-4fe4-be17-da4ee2c082f5 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jan 2024 |
| Submission deadline | 15 Jan 2024 |
| Future notice date | Not specified |
| Award date | 31 Jan 2024 |
| Contract period | 1 Feb 2024 - 31 Jan 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £144,393 |
| Lots value | Not specified |
| Awards value | £144,393 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SHEFFIELD CITY COUNCIL |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S1 2HH |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | City |
| Westminster constituency | Sheffield Central |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 31 Jan 2024 at 14:09 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/36e9e22e-8c47-4fe4-be17-da4ee2c082f5

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/36e9e22e-8c47-4fe4-be17-da4ee2c082f5
  31st January 2024 - Awarded contract notice on Contracts Finder
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77723&B=UK
  Additional data
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130
  User / Company

## Notice URLs

- https://www.sheffield.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-756005c8-5f25-44d9-9004-b45c7a89a62a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-756005c8-5f25-44d9-9004-b45c7a89a62a.json.