--- title: "Audio Visual Equipment and Staging Hire" ocid: "ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db.json" source: "Contracts Finder" current_stage: "Tender" buyer: "RAIL SAFETY AND STANDARDS BOARD LIMITED" published: "2017-02-03" --- # Audio Visual Equipment and Staging Hire Buyer: RAIL SAFETY AND STANDARDS BOARD LIMITED Current stage: Tender OCID: ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db.json) ## Summary The Rail Safety and Standards Board Limited (RSSB) is currently seeking tenders for the provision of audio-visual (AV) equipment and staging hire, under the title "Audio Visual Equipment and Staging Hire." This procurement falls within the industry category of services, specifically focused on film and audio-visual equipment. The tender process is at the planning stage, with a submission deadline set for 20 February 2017, and the contract period will commence on 20 March 2017, lasting until 19 March 2019. The procurement method is classified as 'Other', allowing for flexibility in the engagement of suppliers who can meet the stringent AV demands of RSSB's events team, which includes equipment such as microphones, cameras, and sound production systems. This tender presents a significant opportunity for businesses specialising in audio-visual services and equipment rental. Companies capable of providing comprehensive AV solutions, including equipment setup, qualified personnel for operation, and urgent mobilisation in high-pressure scenarios, will find a good fit in this tender. Small and medium-sized enterprises are particularly encouraged to participate, as the procurement aims to foster engagement with diverse suppliers who can deliver tailored AV services across various events, thereby enabling the growth and expansion of businesses in the AV sector. ## Notice RSSB requires a flexible, zero value commitment, call off contract to allow us to hire AV and staging equipment as and when required. The successful supplier will be required to undertake a range of services including: (i) Working collaboratively with the RSSB Events Team each and every time an event, or set of events, is identified to manage their AV equipment requirements. (ii) Designing and installing AV systems for events of varying sizes, including but not be limited to: * Microphone systems * Camera systems, including camera relay and filming * Speaker management systems * Event broadcasting provision and management * Lighting production (and control) for media * Provision of basic AV equipment * Provision of laptops, tablet computers, touch screen style devices * Management of AV systems for events of varying sizes, including: o Production planning and management o Video management (control and integration) * Projection systems * Sound production (including control) * Voting handsets (iii) The Supplier may be required to create mobilisation plans in preparation to respond urgently to high priority/high profile briefs following an unexpected event. (iv) The Supplier will provide a full cost breakdown of all aspects of the products and services provided, to be made available to RSSB to confirmation of the order. The Events team will be responsible for ensuring that these quotes are in line with the agreed contract rates. (v) The Supplier is required to deliver, set up and take down all equipment. (vi) The Supplier will be required to provide qualified personnel to operate the equipment where required. (vii) The Supplier may be required to provide branded equipment/staging. (viii) The Supplier may be required to liaise directly with venues to complete venue health and safety and risk assessment forms. The above is a summary of the requirements. Please see Appendix G: Schedule of Requirements for full details. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/39eaf076-fb0d-4dbc-a97d-afb989de9085 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Feb 2017 | | Submission deadline | 20 Feb 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 20 Mar 2017 - 19 Mar 2019 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RAIL SAFETY AND STANDARDS BOARD LIMITED | | Locality | LONDON, | | Post town | Central London | | Postcode | EC2M 2RB | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI43 Haringey and Islington | | Local authority | Islington | | Electoral ward | Bunhill | | Westminster constituency | Islington South and Finsbury | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32321100 - Film equipment - 32321200 - Audio-visual equipment - 32321300 - Audio-visual materials - 32323000 - Video monitors - 32341000 - Microphones - 32342000 - Loudspeakers - 32343000 - Amplifiers - 32353000 - Sound recordings - 32354000 - Film products ## Release History - 3 Feb 2017 at 16:40 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/39eaf076-fb0d-4dbc-a97d-afb989de9085 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/39eaf076-fb0d-4dbc-a97d-afb989de9085 3rd February 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/8272a75d-f50d-4f4a-a675-bdf6dd726e4f RSSB2435 Guidance Notes to Tenderers - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6bf4f5eb-619a-4e89-95df-37fccef24cf0 RSSB2435 Appendices A-G - https://www.contractsfinder.service.gov.uk/Notice/Attachment/3070a399-8b63-41d9-8aa7-7a3293adb595 RSSB Appendix H Pricing Schedule - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c65c3d31-aa9c-4294-a25a-bddd41d1a8b3 RSSB2435 Appendix I Draft Contract ## Notice URLs - https://www.rssb.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db.json.