---
title: "Storage, Maintenance and Retrieval of Paper Records to include a Document Scan Demand Service"
ocid: "ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DURHAM COUNTY COUNCIL"
published: "2022-04-29"
---

# Storage, Maintenance and Retrieval of Paper Records to include a Document Scan Demand Service

Buyer: DURHAM COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881.json)

## Summary

Durham County Council is seeking bids for the contract titled "Storage, Maintenance and Retrieval of Paper Records to include a Document Scan Demand Service." This procurement falls under the services industry category, specifically focusing on storage and warehousing services as well as records management. The contract, valued at £96,000, has a defined contract period from 1st April 2022 to 31st March 2026, with an option for a 24-month extension. The tender period for submissions ended on 16th March 2022, with the award date for the contract being 31st March 2022. The procurement method employed was a selective or restricted procedure.

This tender presents an opportunity for companies specialising in storage and records management services, particularly those capable of providing secure storage, maintenance, and digital scanning solutions. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to compete, as this contract may align well with their expertise. Engaging with this procurement process could lead to significant growth, especially for businesses that can efficiently manage document services across multiple locations within Durham County Council’s premises.

## Notice

This RFQ is for Storage, Maintenance and Retrieval of Paper Records to include Scan Demand Services. The primary objective of the contract is to provide external storage of paper records by providing secure storge, maintenance and retrieval of paper records including the facility of a scan on demand service across all Durham County Council buildings when required. The facility to manage access to paper records by requesting indexed paper records which are then diitised and transmitted electronically to a specified and secure location. The proposed Contract start date is from 1st April 2022 to 31st March 2024 with the option to extend for a further 24-months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a13eb362-daa5-483f-b2f0-c3aa324e6f11 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Apr 2022 |
| Submission deadline | 16 Mar 2022 |
| Future notice date | Not specified |
| Award date | 30 Mar 2022 |
| Contract period | 31 Mar 2022 - 31 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £96,000 |
| Lots value | Not specified |
| Awards value | £96,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DURHAM COUNTY COUNCIL |
| Locality | DURHAM |
| Post town | Durham |
| Postcode | DH1 5UL |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC41 Durham |
| Local authority | County Durham |
| Electoral ward | Neville's Cross |
| Westminster constituency | City of Durham |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BOXIT NORTH |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 63120000 - Storage and warehousing services
- 72317000 - Data storage services
- 79996100 - Records management

## Release History

- 29 Apr 2022 at 13:09 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a13eb362-daa5-483f-b2f0-c3aa324e6f11

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a13eb362-daa5-483f-b2f0-c3aa324e6f11
  29th April 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.durham.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881.json.