---
title: "Framework Agreement for the supply of Document Storage, Scanning and Digitalisation Solutions"
ocid: "ocds-b5fd17-761282f5-3b7e-4b25-a066-44ee4ff180f9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-761282f5-3b7e-4b25-a066-44ee4ff180f9"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-761282f5-3b7e-4b25-a066-44ee4ff180f9.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-761282f5-3b7e-4b25-a066-44ee4ff180f9.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HEALTHTRUST EUROPE LLP (HTE) ACTING AS AGENT FOR THE UNIVERSITY HOSPITALS OF COVENTRY AND WARWICKSHIRE NHS TRUST (\"UHCW\")"
published: "2020-07-14"
---

# Framework Agreement for the supply of Document Storage, Scanning and Digitalisation Solutions

Buyer: HEALTHTRUST EUROPE LLP (HTE) ACTING AS AGENT FOR THE UNIVERSITY HOSPITALS OF COVENTRY AND WARWICKSHIRE NHS TRUST ("UHCW")  
Current stage: Award  
OCID: ocds-b5fd17-761282f5-3b7e-4b25-a066-44ee4ff180f9

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## Summary

The procurement process involves a Framework Agreement for the supply of Document Storage, Scanning, and Digitalisation Solutions, managed by HealthTrust Europe LLP (HTE) on behalf of the University Hospitals of Coventry and Warwickshire NHS Trust. The tender is classified under services and has been awarded with a total value of £60,000,000. The framework, structured into three lots, will be in place for a maximum of four years, comprising an initial two-year term, with options for two additional one-year extensions. The contract began on 18th June 2020 and will conclude on 17th June 2022, supporting organisations across public and private sectors with their digital transformation strategies.

This tender presents robust opportunities for businesses engaged in document management and digitalisation services, particularly those that offer innovative solutions for storage, scanning, and related technologies. Small and medium enterprises (SMEs) may find this procurement especially advantageous given its focus on collaboration and competitive pricing, allowing them to provide tailored services. Businesses equipped to handle the complexities of digital transformation and capable of delivering efficient and cost-effective services will be well-suited to compete in this framework.

## Notice

The Tender is to establish a Framework Agreement for the supply of Total Document Storage, Scanning and Digitalisation Solutions. The Framework Agreement will be split into three lots: - Lot 1 -Total Document Storage, Scanning and Digitalisation Solutions - Lot 2 - Document Storage, Retrieval and Destruction Services - Lot 3 - Document Scanning, EDRMS, Digitalisation and related services The duration of the Framework Agreement will be a maximum of four (4) years; two (2) years initial period with the option to extend for two (2) periods of 12 months. The Framework Agreement will: - Offer choice to the NHS, other Public Sector and Private Sector organisations with suppliers capable of meeting current and future requirements in line with digitalisation transformation plans. - Provide competitive pricing and be an attractive option for NHS, other Public Sector and Private Sector organisations. - Enable cost reductions for the NHS, other Public Sector and Private Sector organisations by working collaboratively to facilitate strategic change programmes.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/db540a82-f850-41d2-ae8b-c62084b39b21 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jul 2020 |
| Submission deadline | 17 Feb 2020 |
| Future notice date | Not specified |
| Award date | 14 Jun 2020 |
| Contract period | 17 Jun 2020 - 17 Jun 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £60,000,000 |
| Lots value | Not specified |
| Awards value | £60,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEALTHTRUST EUROPE LLP (HTE) ACTING AS AGENT FOR THE UNIVERSITY HOSPITALS OF COVENTRY AND WARWICKSHIRE NHS TRUST ("UHCW") |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B15 1NU |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Edgbaston |
| Westminster constituency | Birmingham Edgbaston |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 9 |
| Supplier names | CROWN RECORDS MANAGEMENT; DATASPACE (UK; EDM GROUP; ENGIE SERVICES; HUGH SYMONS INFORMATION MANAGMENT; IRON MOUNTAIN; MJF BUSINESS SERVICES; RESTORE; UNISCOPE INTERNATIONAL |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30193700 - File storage box

## Release History

- 14 Jul 2020 at 22:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/db540a82-f850-41d2-ae8b-c62084b39b21

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/db540a82-f850-41d2-ae8b-c62084b39b21
  14th July 2020 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-761282f5-3b7e-4b25-a066-44ee4ff180f9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-761282f5-3b7e-4b25-a066-44ee4ff180f9.json.