--- title: "Document Management Solutions" ocid: "ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5.json" source: "Contracts Finder" current_stage: "Tender" buyer: "GENERAL DENTAL COUNCIL" published: "2021-11-09" --- # Document Management Solutions Buyer: GENERAL DENTAL COUNCIL Current stage: Tender OCID: ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5.json) ## Summary The General Dental Council (GDC) is currently initiating a tender process for "Document Management Solutions," focusing on records management services, with a total contract value of £120,000. This procurement is classified under the services category and is intended to facilitate the storage, collection, retrieval, and secure destruction of records, particularly for approximately 5,400 boxes currently managed under the expiring contract due on 17th May 2022. Interested parties must submit their tenders by 6th January 2022, with the contract expected to commence on 17th February 2022 and run until 18th February 2026. The services are required primarily in the West Midlands and London regions, and the procurement will follow a selective method, utilising a call-off from the ESPO framework agreement. This tender presents significant opportunities for businesses specialising in document management and related services. Companies that are well-suited to compete include those providing secure storage and shredding, GDPR-compliant solutions, and dependable logistics for record handling, particularly within the West Midlands and London. Small and medium-sized enterprises (SMEs) are encouraged to participate, as this contract is designed to accommodate their capabilities. Businesses can also explore the possibility of joining the ESPO framework to position themselves for future contracts in this sector. ## Notice There is currently an ongoing requirement for the storage, collection, retrieval, and the secure destruction of records at the GDC. The GDC Currently has approx. 5400 boxes with our current vendor and our contract expires on the 17th May 2022. To ensure continuity of service GDC is issuing an Invitation to Tender on the 26th November 2021 @ 12:00pm, as a further competition under Lot 2 of ESPO Document Management Solutions (reference 390). The main services that we are looking for are: * Storage of all records in the West Midlands * Dependable delivery and collection of boxes both to our Birmingham and London locations, with options of emergency delivery with a max of 4 hour wait. * Secure shredding or destruction services with certificates or documentation as proof * GDPR Compliant services * Monthly inventory reports * Customer portal to process orders * Only one handling and fuel charge if there is a pickup when a delivery is made * Temperature controlled facility * Working space on site (place for GDC to review boxes on the premises) Additional information: If your business would like to enquire about becoming a Supplier on the ESPO framework for DOCUMENT MANAGEMENT SOLUTIONS (Framework 390_18) then please follow the link below and click 'Get Help' to submit a query. https://www.espo.org/document-management-solutions-390-18.html ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e3523761-df1f-4fd9-aebe-f627152cca77 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Nov 2021 | | Submission deadline | 6 Jan 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 17 Feb 2022 - 18 Feb 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £120,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GENERAL DENTAL COUNCIL | | Locality | LONDON | | Post town | West London | | Postcode | W1G 8DQ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | Marylebone | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLG West Midlands (England), TLI London | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 9 Nov 2021 at 15:24 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e3523761-df1f-4fd9-aebe-f627152cca77 - 9 Nov 2021 at 15:18 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e3523761-df1f-4fd9-aebe-f627152cca77 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e3523761-df1f-4fd9-aebe-f627152cca77 9th November 2021 - Opportunity notice on Contracts Finder ## Notice URLs - https://www.espo.org/document-management-solutions-390-18.html - https://www.gdc-uk.org/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5.json.