---
title: "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services NHS Norfolk & Waveney CCG/NHS Norfolk & Waveney Integrated Care Board"
ocid: "ocds-b5fd17-7688c0eb-b3e0-4948-a35c-852b039b7485"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7688c0eb-b3e0-4948-a35c-852b039b7485"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7688c0eb-b3e0-4948-a35c-852b039b7485.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-7688c0eb-b3e0-4948-a35c-852b039b7485.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT"
published: "2022-07-29"
---

# Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services NHS Norfolk & Waveney CCG/NHS Norfolk & Waveney Integrated Care Board

Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT  
Current stage: Award  
OCID: ocds-b5fd17-7688c0eb-b3e0-4948-a35c-852b039b7485

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## Summary

The procurement process involves NHS Norfolk & Waveney CCG/NHS Norfolk & Waveney Integrated Care Board, focusing on the provision of Lloyd George Record Digitisation Services, specifically Lot 1 - Scanning Services. This is part of the services industry and is located in the East of England, United Kingdom. The procurement method utilised was selective, following a competitive tender via the NHS England and NHS Improvement Dynamic Purchasing System. The contract has been awarded with a total value of £306,887.10 and covers a contract period from 1st July 2022 to 30th June 2023, where the tender ended on 18th February 2022.

This contract presents significant opportunities for businesses specialising in digitisation and scanning services, particularly for those that are equipped to handle sensitive historical medical records. Small and medium enterprises (SMEs) may find this an advantageous opportunity, as the procurement is suited to their capabilities. Businesses with expertise in maintaining the integrity and security of fragile records, compliance with strict medical standards, and experience in digital transformation projects will be ideally positioned to compete in this tendering process.

## Notice

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Norfolk & Waveney CCG/NHS Norfolk & Waveney Integrated Care Board have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/87b9a968-8567-4ead-82c6-142ba664fb2c |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a dynamic purchasing system |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jul 2022 |
| Submission deadline | 18 Feb 2022 |
| Future notice date | Not specified |
| Award date | 24 Mar 2022 |
| Contract period | 30 Jun 2022 - 30 Jun 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £306,887 |
| Lots value | Not specified |
| Awards value | £306,887 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT |
| Locality | NORWICH |
| Post town | Norwich |
| Postcode | NR7 0WG |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH5 Norfolk |
| ITL 3 | TLH51 Norwich and East Norfolk |
| Local authority | Broadland |
| Electoral ward | Brundall |
| Westminster constituency | Broadland and Fakenham |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 29 Jul 2022 at 15:01 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/87b9a968-8567-4ead-82c6-142ba664fb2c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/87b9a968-8567-4ead-82c6-142ba664fb2c
  29th July 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://improvinglivesnw.org.uk/

## Provenance

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