---
title: "Time lapse video & photography capture of works on a site in the North Pennines"
ocid: "ocds-b5fd17-76a56ea2-0fb1-46f6-8cda-6a22aa3c075f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-76a56ea2-0fb1-46f6-8cda-6a22aa3c075f"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-76a56ea2-0fb1-46f6-8cda-6a22aa3c075f.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-76a56ea2-0fb1-46f6-8cda-6a22aa3c075f.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE COAL AUTHORITY"
published: "2018-10-12"
---

# Time lapse video & photography capture of works on a site in the North Pennines

Buyer: THE COAL AUTHORITY  
Current stage: Award  
OCID: ocds-b5fd17-76a56ea2-0fb1-46f6-8cda-6a22aa3c075f

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## Summary

The Coal Authority is procuring time lapse video and photography services for a construction site in the North Pennines, with the aim of capturing the entire construction process over approximately 16 weeks. The procurement method used is an open procedure, and the tender was published on 17th August 2018. The deadline for submission of tenders was 30th August 2018, and the contract period is set to commence on 3rd September 2018, continuing until 31st March 2019. The project is classified under the CPV code for photographic services (79961000) and requires deliverables to be submitted within 60 days following the completion of construction, expected in December 2018.

This tender presents a significant opportunity for small and medium-sized enterprises (SMEs) in the photographic and videography sectors, particularly those with expertise in project documentation and time-lapse technology. Businesses capable of offering professional editing services and installation management for the required equipment will benefit from this project. With the involvement of an established buyer like the Coal Authority, participants can expect a noteworthy contract value and the potential to showcase their capabilities on a high-profile construction project.

## Notice

The Coal Authority was established by Parliament to undertake specific statutory duties, set out in the Coal Industry Act 1994, associated with licensing coal mining operations; managing property and the historic legacy arising from the ownership of the coal reserves and underground workings; settling subsidence damage claims not falling on coal mine operators and providing access to coal mining information. This requirement will be for the provision of a short video to capture progress of a construction site over time as well as the provision of photographs showing progress on site. It is anticipated that the construction activities will take approximately 16 weeks to complete and that Completion of the main works will be during December 2018. The construction contractor is expected to mobilise to site on 3rd September 2018. The time-lapse video and photographs shall be provided within 60 days of the completion of construction activities. The deliverables shall capture the full construction period. The contractor shall be responsible for installation and removal of any fixed installations, as well as service and maintenance throughout the life of the project. Time-lapse video shall be professionally edited. It shall start with a graphic, including project title, dates, project sponsors and logos. Periods of inactivity or persistent bad weather precluding construction shall be removed to produce an interesting video of circa 2 - 3 minutes in length. It is likely that final landscaping for the site will not be possible in 2018 due to the timings. As such the reinstated spoil is left exposed. The Contractor may be asked to return to site in 2019 to record installation of landscaping. A start up meeting will be held at the Employers Mansfield office. A pre-handover meeting will be arranged 2 weeks prior to the submission of final deliverables to review draft deliverables. Please be aware that this tender exercise will be undertaken via the Coal Authority's eTender portal where all documents can be found. Should you wish to participate in this tender exercise you need to register your company details, which will require the provision of some company information and agreement to terms and conditions to access the system. - Please follow this link to register - https://inbye.coal.gov.uk/s2c/ Should you have any difficulties with this procedure, please contact Peter Kobryn - peterkobryn@coal.gov.uk Although the despatch, completion and return of tenders will be undertaken electronically, the Authority will issue a letter to award the contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/76a29a00-af49-4afa-997b-b8e69abf9947 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2018 |
| Submission deadline | 30 Aug 2018 |
| Future notice date | Not specified |
| Award date | 8 Oct 2018 |
| Contract period | 14 Oct 2018 - 31 Mar 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £6,289 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE COAL AUTHORITY |
| Locality | MANSFIELD |
| Post town | Nottingham |
| Postcode | NG18 4RG |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF15 North Nottinghamshire |
| Local authority | Mansfield |
| Electoral ward | Berry Hill |
| Westminster constituency | Mansfield |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | H T MEDIA |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79961000 - Photographic services

## Release History

- 12 Oct 2018 at 13:58 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/76a29a00-af49-4afa-997b-b8e69abf9947
- 17 Aug 2018 at 13:21 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/34a3aff6-8737-4e28-8c4d-78bb89b7a088

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/76a29a00-af49-4afa-997b-b8e69abf9947
  12th October 2018 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/34a3aff6-8737-4e28-8c4d-78bb89b7a088
  17th August 2018 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8ce4b8fd-8946-4f12-bdc6-fa32933565e2
  How to register on our portal
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0ebbf05f-b759-483d-9422-abef16ac54a9
  Scope and guidance

## Notice URLs

- https://inbye.coal.gov.uk/s2c/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-76a56ea2-0fb1-46f6-8cda-6a22aa3c075f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-76a56ea2-0fb1-46f6-8cda-6a22aa3c075f.json.