---
title: "Payroll System"
ocid: "ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ROYAL BERKSHIRE FIRE & RESCUE SERVICE"
published: "2025-12-18"
---

# Payroll System

Buyer: ROYAL BERKSHIRE FIRE & RESCUE SERVICE  
Current stage: Award  
OCID: ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe.json)

## Summary

The Royal Berkshire Fire & Rescue Service (RBFRS) has concluded the contract award process for the provision of a new payroll system, following the current provider IRIS's decision to cease operations by 31 March 2026. This service, classified under payroll management services (CPV code 79211110), is crucial for accurately managing staff salaries, deductions, and allowances. Located in Reading, England, the contract was procured through a selective process using the G-Cloud 14 framework. The awarded contract, active since 13 October 2025, is valued at GBP 294,960 and will run until 14 October 2029. Zellis UK Ltd has been selected as the supplier, ensuring payroll services align with the pay conditions mandated for RBFRS staff.

This procurement presents significant opportunities for businesses specialising in payroll management services, particularly SMEs, as the process favours such enterprises. By participating in similar tenders, businesses can expand their clientele within the public sector, enhancing credibility and fostering growth. Companies offering robust project management and support services will find this contract type highly suitable for showcasing their expertise in transitioning critical operational functions seamlessly. Such contracts also offer the potential for establishing long-term partnerships, given the service's strategic importance to the buying organisation.

## Notice

Royal Berkshire Fire Authority (RBFA) has a requirement for a payroll system after its current provider IRIS gave notice that they will no longer be able to process the payroll administration. It was agreed that the final processing date would be 31 March 2026. This contract is for the provision of payroll services to Royal Berkshire Fire and Rescue Service (RBFRS). The objectives of this contract award are: * to calculate and pay salaries, wages, expenses and allowances to staff accurately and promptly. * to make and account for all deductions required by law or as agreed. * to ascertain, record and make available all the pay and personal information which is normally and properly available because of the work necessary to calculate gross pay, deductions, allowances and net pay. The contractor must provide appropriate project management resource and support to ensure the payroll service provision is in place a go live date of April 2026. RBFRS expects at least two months of parallel running of the payroll with both the old and new contractor, prior to full transition in April 2026. The pay and conditions of services for all RBFRS staff fall into the following three categories: 1. The Grey Book - covering national pay and conditions for operational and control staff of local authority fire and rescue services 2. The Green Book - covering national pay and conditions for local authority employees 3. The Gold Book - covering national pay and conditions for brigade managers of fire and rescue services RBFRS employees must be paid on the last working day of each calendar month. Each financial year, the contractor is expected to supply RBFRS with an annual schedule of the latest dates by which information concerning changes in the pay of individuals must be submitted to guarantee implementation of those changes into the next payroll run. The Authority used G-Cloud 14 to award the contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/52a3ad64-0c5a-4a8e-b939-3228afa4a226 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Dec 2025 |
| Submission deadline | 1 Oct 2025 |
| Future notice date | Not specified |
| Award date | 8 Oct 2025 |
| Contract period | 12 Oct 2025 - 14 Oct 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £294,960 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BERKSHIRE FIRE & RESCUE SERVICE |
| Locality | READING |
| Post town | Reading |
| Postcode | RG31 7SD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ16 Berkshire West |
| Local authority | West Berkshire |
| Electoral ward | Tilehurst Birch Copse |
| Westminster constituency | Reading West and Mid Berkshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ZELLIS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79211110 - Payroll management services

## Release History

- 18 Dec 2025 at 13:00 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/52a3ad64-0c5a-4a8e-b939-3228afa4a226

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/52a3ad64-0c5a-4a8e-b939-3228afa4a226
  18th December 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe.json.