--- title: "Legal Case Management System" ocid: "ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404.json" source: "Contracts Finder" current_stage: "Award" buyer: "POLICE AND CRIME COMMISSIONER FOR NORTH WALES POLICE & NORTH WALES POLICE" published: "2020-10-15" --- # Legal Case Management System Buyer: POLICE AND CRIME COMMISSIONER FOR NORTH WALES POLICE & NORTH WALES POLICE Current stage: Award OCID: ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404.json) ## Summary The Police and Crime Commissioner for North Wales Police is seeking suppliers for a Legal Case Management System, which is classified under Database and Operating Software Packages. The procurement process is in the Award stage, having concluded on 15th October 2020. The contract is expected to commence on 1st December 2020, with a duration until 1st December 2025, offering an option for annual extensions. Interested parties were invited to submit their tenders via the EU Supply e-tendering portal, with the closing date for submissions being 8th June 2020, while questions could be raised until 29th May 2020. This tender presents a valuable opportunity for businesses specialising in database software development and management systems, particularly those capable of meeting the specific requirements outlined by the North Wales Police Legal Department. Suppliers with expertise in document management, importing and exporting capabilities, and scalable solutions would find themselves well-suited to participate. The successful supplier, Datatank Ltd, indicates a competitive landscape where innovative solutions may further enhance growth potential for similar service providers in the industry. ## Notice Ref: NWP /39735 Contract Period: The contract is intended to be an ongoing agreement starting from August 2020 and will have the option to extend on an annual basis as long as the system is fit for NWP requirements. North Wales Police Legal Department requires a case management system that can provide templates and a document repository for imported word documents, e-mails and scanned documents singly or as a batch. Only those suppliers that can fully meet the requirements of the specification will be considered. The tender process will be undertaken via the EU Supply e tendering portal on the Blue Light e Tendering Website at https://uk.eu-supply.com/login.asp?B=BLUELIGHT . You are requested to register at this site free of charge after which expressions of interest can be made and the specification and any other relevant documents can be downloaded. Last Date for questions: 29th May 2020 Tender Return / Closing Date: 8th June 2020 @12:00 (Midday) Cyf: NWP /39735 Cyfnod Cytundeb: Y bwriad yw i'r cytundeb fod yn drefniant parhaus yn dechrau o Awst 2020 gyda'r opsiwn i'w ymestyn yn flynyddol cyhyd a bod y system yn addas at ofynion HGC. Mae Adran Gyfreithiol Heddlu Gogledd Cymru yn gofyn am system rheoli achosion sy'n gallu cynnig templedi a storfa ddogfennau ar gyfer dogfennau word, e-byst a dogfennau wedi eu sganio neu yn unigol neu mewn swp. Dim ond y cyflenwyr hynny a all ateb gofynion y fanyleb yn llawn a fydd yn cael eu hystyried. Bydd y broses dendro yn digwydd drwy'r porth e-dendro Cyflenwad UE ar wefan e-dendro 'Blue Light' yn https://uk.eu-supply.com/login.asp?B=BLUELIGHT . Gofynnir i chi gofrestru ar y safle hwn yn rhad ac am ddim ac ar ol hynny gellir mynegi diddordeb ac yna gellir lawrlwytho'r manyleb ac unrhyw ddogfen berthnasol arall. Dyddiad olaf ar gyfer cwestiynau: 29 Mai 2020 Dychwelyd Cynnig / Dyddiad Cau: 8 Mehefin 2020 @12:00 (Canol Dydd) ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/04f1f22f-969d-492e-8186-a1515e5b909c | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Oct 2020 | | Submission deadline | 8 Jun 2020 | | Future notice date | Not specified | | Award date | 14 Oct 2020 | | Contract period | 1 Dec 2020 - 1 Dec 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | £35,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | POLICE AND CRIME COMMISSIONER FOR NORTH WALES POLICE & NORTH WALES POLICE | | Locality | COLWYN BAY, NORTH WALES | | Post town | Llandudno | | Postcode | LL29 8AW | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL33 Conwy and Denbighshire | | Local authority | Conwy | | Electoral ward | Glyn | | Westminster constituency | Clwyd North | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | DATATANK | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48600000 - Database and operating software package - 48610000 - Database systems - 48611000 - Database software package - 48612000 - Database-management system - 72212600 - Database and operating software development services - 72212610 - Database software development services - 72320000 - Database services ## Release History - 15 Oct 2020 at 14:00 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/04f1f22f-969d-492e-8186-a1515e5b909c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/04f1f22f-969d-492e-8186-a1515e5b909c 15th October 2020 - Awarded contract notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32888&B=BLUELIGHT Additional data - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33183 User / Company ## Notice URLs - http://www.north-wales.police.uk - https://uk.eu-supply.com/login.asp?B=BLUELIGHT ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-76ae5f1e-48f1-4497-808b-160a7f135404.json.