--- title: "Records Information Management, Digital Solutions & Associated Services" ocid: "ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CROWN COMMERCIAL SERVICE" published: "2020-12-08" --- # Records Information Management, Digital Solutions & Associated Services Buyer: CROWN COMMERCIAL SERVICE Current stage: Tender OCID: ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3.json) ## Summary The Crown Commercial Service (CCS) is initiating a procurement process for "Records Information Management, Digital Solutions & Associated Services" under the RM6175 tender. This procurement aims to establish a Pan Government Collaborative Agreement for use by Central Government Departments and various UK Public Sector Bodies, including Local Authorities, Health Services, and the Education sector. The open procedure, which surpasses the threshold, is currently in the planning stage. Key dates include the end of the tender period set for 6 January 2021, with contracts anticipated to start from 3 June 2021 and running until 2 June 2025. The total contract value is projected to reach £300 million. This tender presents significant growth opportunities for businesses in the digital solutions and records management sectors. Companies providing software packages, document management services, and data entry services would be ideally suited to compete for this contract. Additionally, businesses must comply with Cyber Essentials requirements to participate, ensuring that those with a focus on cybersecurity and information management are encouraged to engage. Suppliers should prepare to showcase their ability to deliver secure and efficient records management services to meet the needs of various public sector clients. ## Notice Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations. CCS will be partnering with YPO to put this agreement in place. Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' at below for further important information. Please see the link to the PIN Notice for Lot specific information, this has also been uploaded as an attachment. https://ted.europa.eu/udl?uri=TED:NOTICE:440794-2020:TEXT:EN:HTML Additional information: On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement. PLEASE NOTE: All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by Accreditation Bodies other than IASME. On 30 June 2021, any certificate issued under the old scheme will expire. Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information. Registering for access: This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal. Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers For assistance please contact the eSourcing Help desk operated by email at help@eSourcingsolution.co.uk or call 0800 069 8630. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Dec 2020 | | Submission deadline | 6 Jan 2021 | | Future notice date | 12 Oct 2020 | | Award date | Not specified | | Contract period | 2 Jun 2021 - 2 Jun 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £300,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CROWN COMMERCIAL SERVICE | | Locality | LIVERPOOL | | Post town | Liverpool | | Postcode | L3 9PP | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD7 Merseyside | | ITL 3 | TLD72 Liverpool | | Local authority | Liverpool | | Electoral ward | City Centre North | | Westminster constituency | Liverpool Riverside | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 63 - Supporting and auxiliary transport services; travel agencies services - 64 - Postal and telecommunications services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 48000000 - Software package and information systems - 63120000 - Storage and warehousing services - 64216200 - Electronic information services - 72212760 - Virus protection software development services - 72212772 - Print utility software development services - 72312000 - Data entry services - 72313000 - Data capture services - 72512000 - Document management services - 79131000 - Documentation services - 79212000 - Auditing services - 79311000 - Survey services - 79410000 - Business and management consultancy services - 79995100 - Archiving services - 79995200 - Cataloguing services - 79996100 - Records management - 79999100 - Scanning services - 92512000 - Archive services ## Release History - 8 Dec 2020 at 11:38 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5 - 2 Dec 2020 at 16:46 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5 - 26 Nov 2020 at 09:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5 - 23 Sep 2020 at 15:24 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/7aad1f20-f12a-44b2-afdb-1f918c708543 - 16 Sep 2020 at 09:27 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/7aad1f20-f12a-44b2-afdb-1f918c708543 - 3 Sep 2020 at 14:40 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/7aad1f20-f12a-44b2-afdb-1f918c708543 - 26 Sep 2019 at 08:03 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/7aad1f20-f12a-44b2-afdb-1f918c708543 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5 8th December 2020 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/7aad1f20-f12a-44b2-afdb-1f918c708543 23rd September 2020 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/5a5b25ba-4c54-4c33-a5fb-9b02398be54d RM6175 PIN - https://www.contractsfinder.service.gov.uk/Notice/Attachment/275eceeb-7e46-4a14-9416-bcae1ffc8f55 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/560c5dcb-5142-476d-bc2d-ce6b0d8f5f12 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2e0bfd9b-981d-48a7-b6b0-58a33da393da - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2353efe6-0424-4efd-ad70-91c240ced200 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/df374f3c-bfd7-4e43-958f-dc41dd8dbc95 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/8ea7d023-6083-418e-90b1-5a6e1b72603a Authorised Customer List ## Notice URLs - https://ted.europa.eu/udl?uri=TED:NOTICE:440794-2020:TEXT:EN:HTML - https://www.gov.uk/ccs - https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers - https://www.gov.uk/government/publications/government-security-classifications - https://www.ncsc.gov.uk/information/cyber-essentials-faqs ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3.json.