---
title: "For the provision of Library Management System Software"
ocid: "ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WEST SUSSEX COUNTY COUNCIL"
published: "2025-09-08"
---

# For the provision of Library Management System Software

Buyer: WEST SUSSEX COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159.json)

## Summary

The procurement process, undertaken by West Sussex County Council, focused on the provision of Library Management System Software, primarily serving the library and archive services sector. The process has reached the award stage, with the contract being awarded to OPEN FIFTH LIMITED. The procurement was carried out through a selective method via a call-off from a framework agreement. The contract, valued at £149,582, is designated for services and operates within the region of South East, United Kingdom, specifically in Chichester. The contract tenure is set from 1 April 2025 to 31 March 2028, indicating a long-term engagement with specified software management systems, which include support for Koha, Aspen Library Engagement Platform, and Metabase business intelligence and analytics. The original tender stage concluded on 13 March 2025.

This tender presents a significant opportunity for businesses in the IT services and library management systems sector. While it was ultimately awarded to an SME, it highlights the potential for growth through subcontracting or forming strategic partnerships for similar future tenders. Companies experienced in providing comprehensive software solutions and engagement platforms for libraries would find such opportunities beneficial. Moreover, participation in framework agreements offers businesses a steady pipeline for projects, helping to establish and embed their expertise in the public sector market. While this specific tender did not emphasise suitability for SMEs or VCSEs, understanding such frameworks presents a crucial growth path for entities aiming to penetrate the government services domain.

## Notice

Support of library Management System Software including Koha Library Management System, Aspen Library Engagement Platform, Metabase business intelligence and analytics.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/111b1189-d47d-48aa-9fd3-48e2c7faa27c |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Sep 2025 |
| Submission deadline | 13 Mar 2025 |
| Future notice date | Not specified |
| Award date | 20 Mar 2025 |
| Contract period | 31 Mar 2025 - 31 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £149,582 |
| Lots value | Not specified |
| Awards value | £149,582 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST SUSSEX COUNTY COUNCIL |
| Locality | CHICHESTER |
| Post town | Portsmouth |
| Postcode | PO19 1RQ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ27 West Sussex (South West) |
| Local authority | Chichester |
| Electoral ward | Chichester Central |
| Westminster constituency | Chichester |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OPEN FIFTH |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92510000 - Library and archive services

## Release History

- 8 Sep 2025 at 12:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/111b1189-d47d-48aa-9fd3-48e2c7faa27c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/111b1189-d47d-48aa-9fd3-48e2c7faa27c
  8th September 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159.json.