--- title: "Records Management System" ocid: "ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e.json" source: "Contracts Finder" current_stage: "Tender" buyer: "NORTHUMBRIA POLICE" published: "2023-08-01" --- # Records Management System Buyer: NORTHUMBRIA POLICE Current stage: Tender OCID: ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e.json) ## Summary The Northumbria Police is seeking potential suppliers to submit a tender for a Records Management System. The procurement process involves an eight-year agreement with a possible extension of up to two additional twelve-month periods. The total contract duration will not exceed ten years. The tender's value is £8,000,000, and the minimum value is £5,000,000. The procurement method is an open procedure, and the tender deadline is 4th September 2023. The contract period will start on 1st November 2023 and end on 31st October 2033. The procurement falls under the goods category within the Software package and information systems industry category located in the North East, United Kingdom. This tender from the Northumbria Police presents a lucrative opportunity for businesses, especially those involved in software packages and information systems. Small and medium-sized enterprises (SMEs) are particularly suited to compete in this open procedure tender. Businesses capable of providing a modern and integrated Records Management System that aligns with national standards and supports data sharing capabilities will find this opportunity particularly relevant. The tender's substantial value and potential for extension make it an attractive prospect for businesses looking to secure long-term contracts within the law enforcement sector. ## Notice Northumbria Police (The Force) wishes to invite Potential Suppliers to submit a tender for the provision of a Records Management System. The Force currently use an in house developed system (NPICCS) for Records Management functionality which covers most aspects of policing other than incident management. Although the system is fully integrated adhering to POLE principles, it is built on ageing technology and the user interface and experience is dated and it is proving increasingly difficult to keep the application up to date with national changes. The force is seeking a more modern platform that provides opportunities to integrate with other systems, maximise future data sharing capabilities with partners and supports the force ambition to be more data led. The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years. Full details of the requirement can be found in the attached Invitation Tender documentation. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e418372b-5748-47ab-982c-9684de3f25cf | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Aug 2023 | | Submission deadline | 4 Sep 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2023 - 31 Oct 2033 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £8,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTHUMBRIA POLICE | | Locality | NEWCASTLE | | Post town | Newcastle upon Tyne | | Postcode | NE1 3PH | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Monument | | Westminster constituency | Newcastle upon Tyne Central and West | | Delivery location | TLC North East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 1 Aug 2023 at 16:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e418372b-5748-47ab-982c-9684de3f25cf ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e418372b-5748-47ab-982c-9684de3f25cf 1st August 2023 - Opportunity notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71337&B=BLUELIGHT Full details of this requirement can be found in the published Invitation to Tender documentation, which can be accessed via our e-tender system, EU Supply, using the link provided. - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30496 User / Company ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e.json.