---
title: "Physical Records Management Software Solution to manage the Council's Paper-based Records"
ocid: "ocds-b5fd17-771504e9-9639-47e5-8232-05cb9c2be1be"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-771504e9-9639-47e5-8232-05cb9c2be1be"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-771504e9-9639-47e5-8232-05cb9c2be1be.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-771504e9-9639-47e5-8232-05cb9c2be1be.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "GLOUCESTERSHIRE COUNTY COUNCIL"
published: "2021-08-13"
---

# Physical Records Management Software Solution to manage the Council's Paper-based Records

Buyer: GLOUCESTERSHIRE COUNTY COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-771504e9-9639-47e5-8232-05cb9c2be1be

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## Summary

The Gloucestershire County Council is initiating a tender for the procurement of a Physical Records Management Software Solution, aimed at effectively managing the Council's paper-based records. This contract, valued at £75,000, falls under the goods category and is classified specifically as database systems and document management software. The tender is currently active, having been published on 13th August 2021, and the deadline for submissions is set for 17th September 2021. This project will primarily take place in Gloucester, England, and is being conducted through a selective procurement method, specifically a restricted procedure.

This tender presents significant opportunities for businesses specialising in software development, particularly those focused on database and document management systems. Small and medium-sized enterprises (SMEs) will find this opportunity particularly accessible, as the procurement process is designed to encourage their participation. Companies that can offer comprehensive, user-friendly solutions that meet data protection requirements and integrate with existing software systems will be well-suited to compete for this contract, which aims to enhance the records management capabilities of the Council and ensure accountability through detailed audit trails.

## Notice

To achieve a web based physical records management system which integrates successfully with all required software systems (e.g. EDRMS; O365), enables us to manage paper records in a way that meets data protection requirements and provides the tools required to demonstrate accountability, particularly through detailed audit trails and reporting functionality. To provide a system that can both meet our current business needs and technical set up and facilitates the Council's vision for records management in the future, i.e. a system that can stand alone in the short-term but can integrate with potential future systems or tools (e.g. EDRMS; O365). To provide a comprehensive and intuitive system that allows users (including front-line services), to easily access their information and carry out their functions effectively (e.g. searching; saving inputted data). Documents available via https://www.supplyingthesouthwest.org.uk/

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a24bd417-2e0d-4f58-a0ef-e1d5c4af5793 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Aug 2021 |
| Submission deadline | 17 Sep 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 23 Feb 2022 - 22 Feb 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLOUCESTERSHIRE COUNTY COUNCIL |
| Locality | GLOUCESTER |
| Post town | Gloucester |
| Postcode | GL1 2TH |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK73 Gloucestershire CC |
| Local authority | Gloucester |
| Electoral ward | Westgate |
| Westminster constituency | Gloucester |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311000 - Document management software package
- 48610000 - Database systems

## Release History

- 13 Aug 2021 at 14:09 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a24bd417-2e0d-4f58-a0ef-e1d5c4af5793

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a24bd417-2e0d-4f58-a0ef-e1d5c4af5793
  13th August 2021 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.supplyingthesouthwest.org.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-771504e9-9639-47e5-8232-05cb9c2be1be. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-771504e9-9639-47e5-8232-05cb9c2be1be.json.