--- title: "Pan-Defra NEC Contract Management System" ocid: "ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DEFRA" published: "2025-01-15" --- # Pan-Defra NEC Contract Management System Buyer: DEFRA Current stage: Tender OCID: ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850.json) ## Summary The Department for Environment, Food & Rural Affairs (Defra) is inviting tenders for the provision of a Contract Management System (CMS) and related services under the New Engineering Contract (NEC) model. The project, titled "Pan-Defra NEC Contract Management System," falls under the Information Technology Services industry category and seeks to enhance the management of key infrastructure assets through a 'Commercial off the Shelf' (COTS), 'Software as a Service' (SaaS) solution. The procurement process is in the Tender stage, and interested parties must submit their tenders by 16:00 on 14th February 2025. The contract is estimated to be valued at £8,000,000 over a maximum period of 8 years (5+1+1+1 years), beginning on 7th April 2025. This tender presents significant opportunities for businesses specializing in information technology services, particularly those experienced in project and document management software development. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate. Successful bidders will benefit from providing a comprehensive CMS solution that includes full implementation, transition, data migration support, and ongoing training and technical support. This contract offers a platform for businesses to showcase their expertise and gain a foothold in the public sector, potentially leading to further business growth and partnerships within Defra and beyond. ## Notice The procurement documents are available for unrestricted and full direct access, free of charge, at https://defra-family.force.com/s/Welcome Any questions, requests to participate or tender submissions must be submitted electronically via this portal. The Authority requires to provide a Contract Management System (CMS) and any related services in order for Defra to manage various New Engineering Contracts (NEC), supporting a number of key infrastructure assets. The Authority is seeking a direct supplier to provide a 'Commercial off the shelf' (COTS), 'Software as a Service' (SaaS), that also has the capability and expertise to manage all standard requirements of New Engineering Contract (NEC) model services, NEC3 and NEC4 contract forms, processes, clauses and roles promoted under NEC ways of working across the Defra Group. The supplier shall also provide full implementation, transition and data migration support, initial and ongoing training and initial and ongoing technical support and all necessary system maintenance and upgrades throughout the contract term. The contract value is expected to be up to PS8,000,000 (net of VAT) during the overall maximum 8-year term (5+1+1+1), which includes the cost of implementation, ongoing operational service charges, contract extensions, contract changes and an allowance for indexing of prices. The contract value is an estimate only and will be dependent upon whether an extension (in part or in whole) is enacted, whether any optional services (in part or in whole) are enacted, the extent of any contract changes, and the indices used to index prices. NEC contract management is an ongoing requirement for departments across the Authority. The suite of NEC contracts that are used by the Authority include, but are not limited to, the Engineering and Construction Contract (ECC), Engineering and Construction Short Contract (ECSC), Facilities Management Contract (FMC), Term Service Contract (TSC) and Professional Services Contract (PSC). As multiple partner agencies across the Authority use this standard suite of contracts, one system is being sought to enable consistency and improved ways of working across the Authority group. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/596a98e1-593a-401a-b02c-2825735c5c86 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Jan 2025 | | Submission deadline | 14 Feb 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 6 Apr 2025 - 6 Jun 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £8,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEFRA | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 3JR | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72212311 - Document management software development services - 72212331 - Project management software development services - 72222300 - Information technology services ## Release History - 15 Jan 2025 at 13:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/596a98e1-593a-401a-b02c-2825735c5c86 - 13 Jan 2025 at 15:26 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8ecce3bb-4e7d-41f4-96ce-89f4fca1997e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/596a98e1-593a-401a-b02c-2825735c5c86 15th January 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/8ecce3bb-4e7d-41f4-96ce-89f4fca1997e 13th January 2025 - Opportunity notice on Contracts Finder ## Notice URLs - https://defra-family.force.com/s/Welcome ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-775a8d0e-54c4-45cd-b43c-2eb599580850.json.