---
title: "Library Systems Replacement"
ocid: "ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF DERBY"
published: "2021-10-13"
---

# Library Systems Replacement

Buyer: UNIVERSITY OF DERBY  
Current stage: Award  
OCID: ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10

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## Summary

The University of Derby is seeking a replacement Library Management Solution through an open procurement process. This tender, titled "Library Systems Replacement," falls under the category of Library Management Systems and is located in the East Midlands region of the United Kingdom. The tender period concluded on 9 August 2021, with the contract expected to commence on 1 September 2021 and run until 31 August 2026, potentially extending further. The total value of the contract is approximately £500,000, awarded based on the principle of the Most Economically Advantageous Tender (MEAT).

This procurement process presents an excellent opportunity for businesses engaged in library system technologies, particularly small and medium-sized enterprises (SMEs) specialising in software development and digital services. Companies well-versed in enhancing digital experiences and library management solutions would find this tender particularly suitable for competition, enabling them to contribute innovative services to a key educational institution, thereby fostering business growth within the higher education sector.

## Notice

The Library is at the heart of University provision as an academic Library of excellence, a physical and digital destination for knowledge acquisition, curation, and creation. The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University. We require a replacement Library Management Solution, matching or exceeding our specification as defined within this document, to be delivered before the start of Academic Year 2022-23. The Library is at the heart of University provision as an academic Library of excellence, a physical and digital destination for knowledge acquisition, curation, and creation. The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University. We require a replacement Library Management Solution, matching or exceeding our specification (which is available via the links provided), to be delivered before the start of Academic Year 2022-23. To deliver excellence in the digital Library service we are running an open above-threshold process, awarding a 5-year contract (with the option to extend by a further 3 + 2 years), on the principle of the Most Economically Advantageous Tender (MEAT).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a4ff047e-1850-4781-9c9c-c81c69202236 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Oct 2021 |
| Submission deadline | 9 Aug 2021 |
| Future notice date | Not specified |
| Award date | 4 Oct 2021 |
| Contract period | 4 Oct 2021 - 4 Oct 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | £422,726 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF DERBY |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE22 1GB |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Allestree |
| Westminster constituency | Mid Derbyshire |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EX LIBRIS (UK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48161000 - Library management system

## Release History

- 13 Oct 2021 at 07:11 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a4ff047e-1850-4781-9c9c-c81c69202236
- 8 Jul 2021 at 16:09 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c892dd5b-b7fa-4ae5-85ff-6259b7f4323a

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a4ff047e-1850-4781-9c9c-c81c69202236
  13th October 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/c892dd5b-b7fa-4ae5-85ff-6259b7f4323a
  8th July 2021 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2399c1df-b1b8-4f56-84cf-12d224a1afa8
  Specification of Requirements
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9edbd13f-d069-4f7d-a463-aee14375b522
  A guide for responding to our tender via our Oracle Portal
- https://ehih.fa.em2.oraclecloud.com/homePage/faces/FuseWelcome
  Please use the link to access our Oracle Portal and the full tender documentation
- https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
  This link provides more information about how to become a prospective supplier and respond to Tenders.

## Notice URLs

- https://www.derby.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-77f4bc4e-3eea-4fe1-bfa4-d57b89a84b10.json.