--- title: "Provision of Event Management Support" ocid: "ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775.json" source: "Contracts Finder" current_stage: "Award" buyer: "SOUTHEND-ON-SEA BOROUGH COUNCIL" published: "2018-09-03" --- # Provision of Event Management Support Buyer: SOUTHEND-ON-SEA BOROUGH COUNCIL Current stage: Award OCID: ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775.json) ## Summary Southend-on-Sea Borough Council is seeking bids for the "Provision of Event Management Support" to assist with the South Essex Active Travel (SEAT) project. This open tender is classified under event services and aims to provide comprehensive event management capabilities, including logistics, budgeting, venue management, and on-site coordination. The contract runs for 20 months, beginning on 1st August 2018 and ending on 31st March 2020, with a maximum budget of £150,000. Interested suppliers must submit their tenders by the deadline of 23rd July 2018 at 12 noon, with opportunities available in the East of England. This tender presents significant opportunities for businesses in the event management sector, particularly small and medium-sized enterprises (SMEs) that specialise in aspects such as strategic event planning, logistics, and audiovisual support. Companies with experience in public event production and a robust understanding of project management will be well-positioned to compete. By participating in this tender, businesses can expand their portfolios and enhance their visibility within the public sector, contributing to the success of community-focused initiatives. ## Notice Tender for South Essex Active Travel Event Management Support Southend-on-Sea Borough Council is inviting expressions of interest for the provision of ongoing event management support for the South Essex Active Travel (SEAT) project. Some key elements of this support will include, but not be limited to: * Strategic event programme design and management * Event management and logistics * Management of exhibitions at public events * Development of event content * Event production * Project planning * Budgetary management * Provision of on-site resource to manage and co-ordinate events * Identifying locations for events * Venue sourcing, contracting and management * Risk management * Management of audio visual systems for events * Event promotion and communications * Contribution to project evaluation It will be important that the service allows for flexibility for the scope of activity to change as the campaign evolves to ensure that key objectives of the project are met. The contract term will run for 20 months from 1st August 2018 - 31st March 2020. The maximum budget for the 20 month contract capped at a maximum of no more than PS150,000. If you wish to tender for the above requirement, please register on https://procurement.southend.gov.uk/southend/portal.nsf/index.htm Closing date for technical and commercial tender submission is Monday 23rd July 2018 at 12 NOON. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/288d4c66-894c-40bc-8aca-857793784826 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Sep 2018 | | Submission deadline | 23 Jul 2018 | | Future notice date | Not specified | | Award date | 31 Jul 2018 | | Contract period | 1 Aug 2018 - 31 Mar 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | £147,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTHEND-ON-SEA BOROUGH COUNCIL | | Locality | SOUTHEND ON SEA | | Post town | Southend-on-Sea | | Postcode | SS2 6LR | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH31 Southend-on-Sea | | Local authority | Southend-on-Sea | | Electoral ward | Victoria | | Westminster constituency | Southend East and Rochford | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | KIWI PRODUCTIONS TRADING NAME FOR MANGO TREE PRODUCTIONS | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services ## Release History - 3 Sep 2018 at 11:01 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/288d4c66-894c-40bc-8aca-857793784826 - 27 Jun 2018 at 15:35 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/288d4c66-894c-40bc-8aca-857793784826 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/288d4c66-894c-40bc-8aca-857793784826 27th June 2018 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.southend.gov.uk/ - https://procurement.southend.gov.uk/southend/portal.nsf/index.htm ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7815beb0-3f65-4010-9690-7985bb6bf775.json.