--- title: "Computerised Maintenance Management System" ocid: "ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNITED KINGDOM ATOMIC ENERGY AUTHORITY" published: "2024-07-31" --- # Computerised Maintenance Management System Buyer: UNITED KINGDOM ATOMIC ENERGY AUTHORITY Current stage: Tender OCID: ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0.json) ## Summary The United Kingdom Atomic Energy Authority (UKAEA) is currently in the tender stage for procuring a Computerised Maintenance Management System (CMMS). This opportunity falls under the industry category of "Software package and information systems" with specific emphasis on facilities management software. The procurement process follows a restricted procedure, and the deadline for tender submissions is set for 3rd September 2024. The successful bidder will commence the contract on 16th December 2024, with the contract period ending on 15th December 2027. The tender is open to deliveries in the United Kingdom and other specified regions, with an estimated contract value of £4,080,000, inclusive of VAT. This tender presents substantial opportunities for businesses specialising in software development, particularly those focusing on maintenance and facility management solutions. Companies adept at integrating comprehensive enterprise asset management, maintenance scheduling, and regulatory compliance features within a user-friendly platform will find this contract beneficial for growth. Organisations providing mobile and offline system access, robust reporting, and workflow management capabilities are well-suited to compete. Additionally, the procurement is conducive for Small and Medium-sized Enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs), providing a competitive edge for businesses in these categories looking to expand their market presence. ## Notice The UKAEA has a requirement for a Computerised Maintenance Management System to support the Building and Facilities Management Department carry out multiple projects and day to day work across site with the direct participation of contracted building/facilities management contractors. The overall requirements for the CMMS are to have a tool in which: Job requests created through a remote Helpdesks, identification of callers. Duplicate and follow on work orders. Maintenance Plan and Maintenance Schedule, including managing multiple maintenance strategies Maintenance Projects and associated work orders. Manage the performance of Planned and Reactive work against SLA / KPI's Workflows and authorisations . Customer self-service portal, to raise and track tickets raised and request for services. Term (Prime) Contractor and Sub contractor access through a system Portal to create, view, update status and complete work orders. Full enterprise Asset Management, managing assets through the whole asset lifecycle. Asset management framework, tagging of assets, categorisation of assets (SFG20), registration of new assets. Asset compliance showing all the regulatory compliance in a building or asset group. Location Hierarchies and their details, from a geographic location, site, building, functional areas and room. The status of the location must be able to be displayed. Audits and Inspections against locations, asset groups and jobs completed. Notifications and Alerts as to the progress of work orders and when approaching deadlines or SLA's. Inventory stock software system to capture all existing spares and consumables, allocations to jobs, stock location and re-order. Contract Management details, templates and performance criteria. Lease Management to hold lease details, manage onboarding process, inspections and complaints. Reporting across all application functions, standard and user created reports and dashboards. Integrations and interfaces with SFG20, BIM COBIE files, MS Power BI. System access via mobile devices, with the ability to work offline. The requirements will include but not be limited to mobilisation, training , integration and on-going service support. Value includes VAT and includes all extensions, mobilisation and inflationary increases. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/aa26bd4b-c52e-436f-a574-2fc0fec47345 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 31 Jul 2024 | | Submission deadline | 3 Sep 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 16 Dec 2024 - 15 Dec 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,080,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNITED KINGDOM ATOMIC ENERGY AUTHORITY | | Locality | ABINGDON | | Post town | Oxford | | Postcode | OX14 3DB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | South Oxfordshire | | Electoral ward | Sandford & the Wittenhams | | Westminster constituency | Didcot and Wantage | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48420000 - Facilities management software package and software package suite - 48421000 - Facilities management software package - 48422000 - Software package suites ## Release History - 31 Jul 2024 at 17:07 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/aa26bd4b-c52e-436f-a574-2fc0fec47345 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/aa26bd4b-c52e-436f-a574-2fc0fec47345 31st July 2024 - Opportunity notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84266&B=UKAEA Additional data - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/72814 User / Company ## Notice URLs - http://www.gov.uk/government/organisations/uk-atomic-energy-authority ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0.json.