--- title: "HR / Payroll system" ocid: "ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5.json" source: "Contracts Finder" current_stage: "Tender" buyer: "COLEG Y CYMOEDD" published: "2019-12-18" --- # HR / Payroll system Buyer: COLEG Y CYMOEDD Current stage: Tender OCID: ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5.json) ## Summary Coleg y Cymoedd is initiating a tender for a fully integrated HR and Payroll system, aimed at enhancing their current services. This procurement falls under the software package and information systems industry category, with a budget of £30,000. The project is currently in the Tender stage, with the submission deadline for tenders set for 30th January 2020, at 12pm. The contract is anticipated to commence in March 2020 and will extend through to July 2023. Interested suppliers are encouraged to meet with the college on 23rd January 2020 to discuss their solutions. This tender presents a significant opportunity for software providers specializing in HR and payroll solutions, particularly those equipped to offer scalable and integrative systems. Small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are well-positioned to compete, given the college's emphasis on innovation and compliance with current technological demands. Successful bidders will help Coleg y Cymoedd transition to a modernised HR system that supports over 1,000 employee records and ensures seamless data integration. ## Notice Coleg y Cymoedd are seeking suppliers that can provide a fully integrated software solution for human resources (HR) and payroll or a HR system that can integrate with another payroll system. The current HR and payroll systems have been in place for a number of years and in their current form constrains the transformation of services. The Governors and the Senior Leadership Team are looking for state of the art technology so that the new system will not only bring us to the now but will continue to push us ahead in terms of business intelligence. The new system must: * be easy to use, * be able to work on any device 24/7. (The system must be accessible from Android and IOS devices whilst mobile), * support 1000+ employees records and history. (Current workforce 750 employees), * have the capacity and potential to grow in scope, * have internal integration with key agents such as HMRC, and * have the ability to externally integrate information to other key data sets. Our headline basic requirements can be identified as follows: 1. fully integrated HR/Payroll system (or the ability to interface with the existing systems - ie TEAMSPIRIT payroll system and Agresso finance system), 2. data storage of employee key details ie pay, contract information, service records 3. unlimited document storage that can be categorised to ensure compliance with GDPR 4. employee self-service, 5. a visually appealing dashboard providing complex data and analytics to support both operational and strategic requirements. 6. web based recruitment and on-boarding 7. learning and development platform 8. performance development reviews 9. expenses claiming and approval 10. payroll solution that will encompass the full range of statutory legislative requirements and also complex terms and conditions such as pay and pension calculations / deduction, finance coding / budgets and the ability to deal with dual posts. It is anticipated that implementation will begin in March 2020 with 'go live' by June 2020. The college is looking to procure a solution for a 3 year period with the option to extend further. Additional information: As part of the tendering process, suppliers are invited to meet with college representatives to present an overview of the HR/payroll solution offered. The proposed date for attending Coleg y Cymoedd is 23rd January 2020. Please contact Jonathan Morgan to discuss this opportunity. Final tenders will need to be submitted 12pm on 30thJanuary 2020. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b0ea3610-8ea7-4a7e-90b2-7a9f69a7e893 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Dec 2019 | | Submission deadline | 30 Jan 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 5 Mar 2020 - 31 Jul 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £30,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COLEG Y CYMOEDD | | Locality | TONYPANDY | | Post town | Cardiff | | Postcode | CF40 2TQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL51 Central Valleys and Bridgend | | Local authority | Rhondda Cynon Taf | | Electoral ward | Llwyn-y-pia | | Westminster constituency | Rhondda and Ogmore | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 18 Dec 2019 at 10:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b0ea3610-8ea7-4a7e-90b2-7a9f69a7e893 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b0ea3610-8ea7-4a7e-90b2-7a9f69a7e893 18th December 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/075c005d-8d4f-412b-a6cd-55216b37e2ff Product specification ## Notice URLs - http://www.cymoedd.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-78927915-ad18-467f-8495-11fad34a47e5.json.