--- title: "Electronic Archive Management System" ocid: "ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HEREFORDSHIRE COUNCIL" published: "2017-04-06" --- # Electronic Archive Management System Buyer: HEREFORDSHIRE COUNCIL Current stage: Tender OCID: ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f.json) ## Summary Herefordshire Council is currently conducting a tender for an "Electronic Archive Management System" aimed at modernising its archival processes, which presently rely on varied paper-based systems and general electronic applications. This project falls under the services category with a focus on library software packages. The tender is in the active stage and will conclude on 18th April 2017. The contract period is set to commence on 1st June 2017 and will run until 31st May 2022. The estimated contract value is £34,000, with a minimum value of £25,000. The system will manage accessioning, cataloguing, and preservation of archives for the Herefordshire Archive Service, located in Hereford, West Midlands, England. This tender presents a significant opportunity for businesses specialising in library software solutions, database management systems, and electronic data management technologies. Small and medium-sized enterprises (SMEs) as well as voluntary, community and social enterprises (VCSEs) are encouraged to participate in this procurement process. The introduction of a unified electronic archive management system could facilitate enhanced efficiencies in archival services, creating pathways for suppliers capable of providing innovative software solutions and support services tailored to the needs of local authorities. ## Notice Herefordshire Archive Service collects, preserves and makes available for research the archives produced by a wide range of individuals and organisations in Herefordshire and the diocese of Hereford. These functions incorporate several interconnected activities: * Accessioning - the receipt and logging of archives transferred to Herefordshire Archive and Records Centre (HARC) * Cataloguing - describing archives so that they can be accessed * Preservation/ conservation - archival storage, packaging and repair of documents Currently, these processes are carried out by means of disparate paper based systems and general electronic applications. Herefordshire Council is looking to introduce an archive management system to bring all these processes together. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk If you are already registered with the Supplying the Southwest portal you may need to update your preferred areas of operation to include Herefordshire Council. Log into your account, click on My Opportunities/Update Company Profile/ User Accounts (click on your account name)/Opportunity Areas (click on Change Opportunity Areas). Either select via "Area:"; "All South West" or "By Council" and check the tick box to add Herefordshire to your selection and "Save". ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8c568a23-fc7c-433e-8f57-110eebc5106f | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Apr 2017 | | Submission deadline | 18 Apr 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 May 2017 - 31 May 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £34,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HEREFORDSHIRE COUNCIL | | Locality | HEREFORD | | Post town | Hereford | | Postcode | HR4 0LE | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG11 Herefordshire, County of | | Local authority | Herefordshire, County of | | Electoral ward | Widemarsh | | Westminster constituency | Hereford and South Herefordshire | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48160000 - Library software package - 48329000 - Imaging and archiving system - 48611000 - Database software package - 48612000 - Database-management system - 48613000 - Electronic data management (EDM) ## Release History - 6 Apr 2017 at 13:35 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8c568a23-fc7c-433e-8f57-110eebc5106f - 6 Apr 2017 at 09:58 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8c568a23-fc7c-433e-8f57-110eebc5106f - 17 Mar 2017 at 15:29 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8c568a23-fc7c-433e-8f57-110eebc5106f ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8c568a23-fc7c-433e-8f57-110eebc5106f 6th April 2017 - Opportunity notice on Contracts Finder ## Notice URLs - https://www.herefordshire.gov.uk - https://www.supplyingthesouthwest.org.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-78eaf9ea-e761-4512-a024-21fd19c92a1f.json.