--- title: "CNTR0010488 - Archive Choice Base Letting System" ocid: "ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2021-01-29" --- # CNTR0010488 - Archive Choice Base Letting System Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c.json) ## Summary Birmingham City Council is seeking suppliers for the "Archive Choice Base Letting System," aimed at maintaining historical records from a legacy choice-based lettings system. The tender process is currently at the planning stage, with submissions due by noon on 5th February 2021. The contract will commence on 1st April 2021 and last for three years, ending on 31st March 2024. This procurement falls under the industry category of data services and will be administered through Birmingham's e-tendering system, which interested parties must register for to access the relevant documents. This opportunity offers significant potential for businesses focused on data management solutions, particularly those that specialise in database services and records management. Companies adept in data entry, data analysis, and providing auditable systems are especially suited to compete. Additionally, small and medium enterprises (SMEs) are encouraged to participate, making this a valuable opportunity for innovative local firms seeking to grow their market presence by collaborating with a major public sector buyer. ## Notice The Council requires a supplier for the provision of a solution for maintaining historical records from a legacy choice-based lettings system. Requirement to store legacy data from a choice based letting solution for maintaining historical records. The records include applicant and property data pertaining to advertising and letting of property stock. Data must be in a format that is easily viewable and easy to access. There will be a requirement to interrogate the system via a search facility (applications details and property information). There is a requirement to report on the archived data that is held on the database. The data must be auditable and have different security access levels. Must be able to drill down to all application details Must be able to check bids history Must be able to view property data at the time the property went to advert Historical adverts for all properties must be viewable Data must be in format that is easily accessible Data must be in a format that is easily viewable Data must be held in a format that is easy to interrogate by searching on required defined fields Must be able to report from the archived data. The data must be auditable and have different security access levels. All data property applicant based must contain all fields that are in the current archived system. This contract will be for a period of 3 year, commencing 01/04/2021 until 31/03/2024. This contract will not be automatically renewed on an after the initial 3-year term, performance of the provider to meet agreed SLA's and KPI's will be rigorously monitored throughout the term. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation submission should be returned by noon on 5th February 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7f19fa7e-be0c-40fa-961b-18cddf848ed8 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Jan 2021 | | Submission deadline | 12 Feb 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2021 - 31 Mar 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B4 7WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48600000 - Database and operating software package - 48610000 - Database systems - 72300000 - Data services - 72312000 - Data entry services - 72313000 - Data capture services - 72315100 - Data network support services - 72315200 - Data network management services - 72316000 - Data analysis services - 72320000 - Database services - 72321000 - Added-value database services - 72322000 - Data management services - 79996100 - Records management ## Release History - 29 Jan 2021 at 12:55 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7f19fa7e-be0c-40fa-961b-18cddf848ed8 - 29 Jan 2021 at 12:11 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7f19fa7e-be0c-40fa-961b-18cddf848ed8 - 29 Jan 2021 at 10:28 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7f19fa7e-be0c-40fa-961b-18cddf848ed8 - 28 Jan 2021 at 16:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7f19fa7e-be0c-40fa-961b-18cddf848ed8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7f19fa7e-be0c-40fa-961b-18cddf848ed8 29th January 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7b05af9d-5c3c-4691-89d0-0bab3381340c.json.