---
title: "Contract for the Supply of an Electronic Ordering System"
ocid: "ocds-b5fd17-7be08b97-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7be08b97-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7be08b97-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-7be08b97-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "GATESHEAD COUNCIL"
published: "2016-11-18"
---

# Contract for the Supply of an Electronic Ordering System

Buyer: GATESHEAD COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-7be08b97-adc9-11e6-9901-0019b9f3037b

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## Summary

Gateshead Council is seeking suppliers for a contract titled "Contract for the Supply of an Electronic Ordering System" aimed at improving the school meals service across 69 primary and special schools in Gateshead. The procurement is currently in the tender stage, with the submission deadline set for 3rd May 2016. The contract, classified under the software package and information systems category, has an estimated value of £190,000, with a minimum financial threshold of £160,000. The contract is expected to commence on 2nd June 2016 and last until 31st July 2021. This open procurement process invites competitive bids, encouraging participation from interested vendors.

This tender presents a significant opportunity for businesses specialised in software development and system integration, particularly those focused on solutions for educational settings. Firms that can demonstrate expertise in automating meal ordering, attendance tracking, and data management would be particularly well-suited to compete. The implementation of the electronic ordering system is expected to reduce food waste and enhance service efficiency, aligning well with the growing demand for innovative solutions in the public sector.

## Notice

Gateshead School Catering (the Council) currently provides a school meals service in 69 primary and special schools throughout the borough of Gateshead. In all of these schools the handling of dinner monies and the ordering of meals each day is completed through manual systems which vary from school to school. The Council charges schools for the total number of meals served each week and schools then break down the number of free and paid meals. The schools currently collect and manage paid dinner monies. The Council prepares meals in bulk as there is no system in place to supply the kitchen staff with a list of chosen meals prior to service, therefore the Council experiences a higher than necessary volume of food waste each school day. The Council requires a software solution (the System) that automates the ordering of meals in schools, the registration of child attendance and the management of data input by schools regarding payments received by them for meals. The System should remove the need for daily bulk preparation of meals and thus reduce food waste, speed up the service of food and provide a full reporting functionality. The System is to be offered to all primary schools where the Council provides a school meals service (at present, 69 schools); however there is no guarantee that every school will require use of the System. Please log onto the NEPO Portal, register your interest and download the documents for full details of this requirement. Additional information: Instructions to Suppliers: Please log onto the NEPO Portal (www.nepoportal.org), register your interest and download the documents for full details of this requirement. If you need any assistance doing so please contact the Portal Help Desk on 0191 261 3940

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/fca0ee65-8794-474b-aade-eefc2e28bb0c |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Nov 2016 |
| Submission deadline | 3 May 2016 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 2 Jun 2016 - 31 Jul 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £190,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GATESHEAD COUNCIL |
| Locality | GATESHEAD |
| Post town | Newcastle upon Tyne |
| Postcode | NE8 1HH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Gateshead |
| Electoral ward | Bridges |
| Westminster constituency | Gateshead Central and Whickham |
| Delivery location | TLC North East (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 18 Nov 2016 at 20:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/fca0ee65-8794-474b-aade-eefc2e28bb0c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/fca0ee65-8794-474b-aade-eefc2e28bb0c
  29th March 2016 - Opportunity notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7be08b97-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7be08b97-adc9-11e6-9901-0019b9f3037b.json.