---
title: "TS16023 - Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services"
ocid: "ocds-b5fd17-7c904e28-3526-4265-bf03-a1c7970a33d0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7c904e28-3526-4265-bf03-a1c7970a33d0"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7c904e28-3526-4265-bf03-a1c7970a33d0.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-7c904e28-3526-4265-bf03-a1c7970a33d0.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DERBYSHIRE COUNTY COUNCIL"
published: "2018-01-25"
---

# TS16023 - Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services

Buyer: DERBYSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-7c904e28-3526-4265-bf03-a1c7970a33d0

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## Summary

The procurement process for the "TS16023 - Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services" has been completed by Derbyshire County Council. This initiative falls under the software package and information systems category and took place in the East Midlands, England. The contract period commenced on 1st October 2017 and runs until 30th September 2021, with an awarded contract value of £149,800. The procurement method applied was an open procedure, with a tender period that ended on 23rd February 2017. Tenderers needed to ensure their total contract value fell below the OJEU threshold of £164,176 for compliance.

This opportunity may foster significant growth for businesses specialising in IT solutions, particularly those focused on asset and facilities management systems. Companies with expertise in software development, consulting, and support services would be well-suited to compete, especially those capable of providing web-enabled solutions that can be hosted internally and interface with various existing systems. Given the requirements for flexibility and usability tailored for local authority clients, firms that prioritise user-friendly interfaces and compliance with health and safety regulations will be particularly competitive in future tenders within this sector.

## Notice

The Council is looking to procure a single Internally Hosted Asset and Facilities Management Solution with Associated Services for its Corporate Resources Property Division, to facilitate efficient management of its land and property portfolio. The Solution needs to provide Asset Management and Facilities Management functions including collection and retention of common property data and health and safety and statutory compliance data. It needs to be flexible, suitable for a Local Authority client, user friendly and able to interface with other software packages such as Computer Aided Design (CAD), Geographic Information System (GIS) mapping systems, and potentially Building Information Modelling (BIM) software. The Solution needs to be web enabled and accessible from any Council location despite varying levels of mobile network coverage. It will be internally hosted within the Council's own data centres. Associated Services include, but are not limited to: implementation; data migration; support and maintenance; training and skills/knowledge transfer; and account management. Tenderers must note that benchmarking indicates this requirement can be delivered below the OJEU threshold of PS164,176. Therefore, any submissions that do not fall below this figure for the Total Contract Value, including optional requirements and possible extensions, will be deemed non-compliant. The initial contract period is 4 years, with options to extend on an annual basis to take the term up to a maximum of 7 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e7a378be-8067-4662-a246-0d110f2f0970 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Not specified |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Jan 2018 |
| Submission deadline | 23 Feb 2017 |
| Future notice date | Not specified |
| Award date | 19 Jul 2017 |
| Contract period | 30 Sep 2017 - 30 Sep 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £150,000 |
| Lots value | Not specified |
| Awards value | £149,800 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBYSHIRE COUNTY COUNCIL |
| Locality | MATLOCK |
| Post town | Derby |
| Postcode | DE4 3AG |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF13 South and West Derbyshire |
| Local authority | Derbyshire Dales |
| Electoral ward | Matlock West |
| Westminster constituency | Derbyshire Dales |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIPFA BUSINESS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 25 Jan 2018 at 13:53 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e7a378be-8067-4662-a246-0d110f2f0970

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e7a378be-8067-4662-a246-0d110f2f0970
  25th January 2018 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7c904e28-3526-4265-bf03-a1c7970a33d0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7c904e28-3526-4265-bf03-a1c7970a33d0.json.