---
title: "HFEA Transformation Project - Dynamics 365 & SharePoint"
ocid: "ocds-b5fd17-7d25df58-7b62-4edf-b46c-f91734bec9c9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7d25df58-7b62-4edf-b46c-f91734bec9c9"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7d25df58-7b62-4edf-b46c-f91734bec9c9.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-7d25df58-7b62-4edf-b46c-f91734bec9c9.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA)"
published: "2024-11-01"
---

# HFEA Transformation Project - Dynamics 365 & SharePoint

Buyer: HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA)  
Current stage: Tender  
OCID: ocds-b5fd17-7d25df58-7b62-4edf-b46c-f91734bec9c9

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## Summary

The Human Fertilisation and Embryology Authority (HFEA) is in the Tender stage for its Transformation Project, which aims to replace its existing bespoke regulatory licence management system with Microsoft Dynamics 365 and related cloud portal technologies. This project, under the classification of IT services: consulting, software development, Internet, and support (CPV code 72000000), is located in the United Kingdom and has an intended contract term of 30 months, comprising an 18-month build followed by 12 months of service, with the possibility of a 12-month extension. The estimated contract value for the initial period is £690,000 exclusive of VAT. The tender process is following an open procedure (above threshold) and the tender period ends on 30th October 2024. The contract is expected to start on 6th January 2025 and end on 5th July 2027. The buying organisation is based at Quarry House, Leeds, with contact person Martin Robbins available for any queries.

This tender presents significant opportunities for businesses specialising in IT services, particularly in transitioning to cloud-based systems and integrating upcoming technologies such as AI. The project is suitable for SMEs and VCSEs, providing a substantial growth opportunity for businesses with expertise in Microsoft Dynamics 365 and SharePoint implementation. Companies with a robust track record in IT consulting, software development, and long-term system sustainability will find this contract aligns well with their capabilities, offering not just financial rewards but also a prestigious partnership with a key government authority. Registering through the DHSC Atamis eTendering System is essential for participating and accessing all necessary documents and instructions.

## Notice

The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It's imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems. Contract Project Reference: C303636 Intended contract term: Initial period of 30 month (18 month build, 12 month service) with the option to extend for a further period of 12 months Estimated contract value initial period: PS690,000 exclusive of VAT. The opportunity will be available on the DHSC Atamis eTendering System. Select this link to access and register your organisation to the Atamis system https://health-family.force.com/s/Welcome, if you have not already done so. To find this opportunity in the eTendering system, select "Find Opportunities" and then search by project number or title. Once you have found the Opportunity, press the 'Register Interest' button to register your interest. This will make the project to appear on 'My proposals and quotes'. From there you can review documents, send clarification messages, submit the response, or decline to respond, if you decide not to participate in the opportunity. For full details on the instruction to tender and terms of participations please refer to the Invitation to Tender document Additional information: To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6bfd7b23-2043-49d3-b796-39058985126b |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Nov 2024 |
| Submission deadline | 30 Oct 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 6 Jan 2025 - 5 Jul 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £690,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA) |
| Additional buyers | DEPARTMENT OF HEALTH AND SOCIAL CARE (DHSC) |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS2 7UE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 1 Nov 2024 at 11:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6bfd7b23-2043-49d3-b796-39058985126b
- 27 Sep 2024 at 16:14 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a82815fd-7907-4a0e-9bd3-5fe7c37819b5
- 4 Sep 2024 at 14:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d1769b07-92a2-4c64-bc35-b5da49fac96e

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6bfd7b23-2043-49d3-b796-39058985126b
  1st November 2024 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/a82815fd-7907-4a0e-9bd3-5fe7c37819b5
  27th September 2024 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/d1769b07-92a2-4c64-bc35-b5da49fac96e
  4th September 2024 - Opportunity notice on Contracts Finder

## Notice URLs

- https://health-family.force.com/s/Welcome

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7d25df58-7b62-4edf-b46c-f91734bec9c9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7d25df58-7b62-4edf-b46c-f91734bec9c9.json.