---
title: "Room & desk booking system"
ocid: "ocds-b5fd17-7e8bc0ae-4c56-4c6e-be86-6a1450697f84"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7e8bc0ae-4c56-4c6e-be86-6a1450697f84"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7e8bc0ae-4c56-4c6e-be86-6a1450697f84.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-7e8bc0ae-4c56-4c6e-be86-6a1450697f84.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BATH AND NORTH EAST SOMERSET COUNCIL"
published: "2025-12-18"
---

# Room & desk booking system

Buyer: BATH AND NORTH EAST SOMERSET COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-7e8bc0ae-4c56-4c6e-be86-6a1450697f84

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## Summary

The procurement process for the provision of a room and desk booking system by Bath and North East Somerset Council focuses on installing software packages and information systems across Council sites in the United Kingdom. This process follows an open procurement method, concluding with an active award to Clearooms Ltd on 18th December 2025. Initially, the tender was published on 17th December 2025, with a selective procurement approach via a call-off from a framework agreement, and the tender period ended on 18th December 2025. The contract, valued at £56,400, spans from 19th December 2025 to 18th December 2028. The procurement falls under the services category and supports small and medium enterprises (SMEs), excluding voluntary, community, and social enterprises (VCSEs).

This tender presents a compelling opportunity for businesses specialising in software solutions geared towards office management and scheduling. Given its focus on room and desk booking systems, companies with expertise in developing or providing such software packages are particularly well-suited to engage in this contract. Additionally, SMEs are explicitly encouraged to participate, providing them with a robust platform to expand their operations and establish valuable connections within the public sector. With a clear government mandate to streamline Council operations through effective technological solutions, involved businesses can anticipate sustained growth and collaboration potential throughout the contract's duration.

## Notice

Provision of a room and desk booking system to be used across Council sites

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d652a0fc-3e4e-4ea1-af4f-81acc7c00156 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Dec 2025 |
| Submission deadline | 11 Dec 2025 |
| Future notice date | Not specified |
| Award date | 17 Dec 2025 |
| Contract period | 19 Dec 2025 - 18 Dec 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £56,400 |
| Lots value | Not specified |
| Awards value | £56,400 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BATH AND NORTH EAST SOMERSET COUNCIL |
| Locality | KEYNSHAM |
| Post town | Bristol |
| Postcode | BS31 1FS |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire |
| Local authority | Bath and North East Somerset |
| Electoral ward | Keynsham North |
| Westminster constituency | North East Somerset and Hanham |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLEAROOMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 18 Dec 2025 at 09:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/d652a0fc-3e4e-4ea1-af4f-81acc7c00156
- 17 Dec 2025 at 15:35 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/54515a8a-f296-43da-8acd-766647474cba

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/d652a0fc-3e4e-4ea1-af4f-81acc7c00156
  18th December 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/54515a8a-f296-43da-8acd-766647474cba
  17th December 2025 - Opportunity notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7e8bc0ae-4c56-4c6e-be86-6a1450697f84. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7e8bc0ae-4c56-4c6e-be86-6a1450697f84.json.