--- title: "Air Conditioning / Heat Pumps Dehumidification Unit Service and Maintenance" ocid: "ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5.json" source: "Contracts Finder" current_stage: "Award" buyer: "SWINDON BOROUGH COUNCIL" published: "2023-03-17" --- # Air Conditioning / Heat Pumps Dehumidification Unit Service and Maintenance Buyer: SWINDON BOROUGH COUNCIL Current stage: Award OCID: ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5.json) ## Summary The Swindon Borough Council has awarded a contract for the provision of Air Conditioning / Heat Pumps Dehumidification Unit Service and Maintenance. The contract, worth GBP 107,909.85, was awarded to Coolink Ltd on 27th February 2023. The procurement stage was an open procedure with a tender period ending on 3rd February 2023. The contract period is set to start on 1st April 2023 and end on 31st March 2025. This contract presents an opportunity for service providers in the heat-exchange units and air-conditioning installation sectors to grow their businesses. SMEs with experience in service and maintenance work related to heating plants should consider competing. Interested suppliers need to register on ProContract to access tender documents. The initial contract term is 24 months with an option to extend for another 12 months, offering a potential total contract term of 3 years. Key deadlines include submitting RFQ responses by 3rd February 2023 and RFQ clarifications by 27th January 2023. ## Notice Air Conditioning / Heat Pumps Dehumidification Unit Service and Maintenance Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Air Conditioning / Heat Pumps Dehumidification Unit Service and Maintenance The initial contract term will be for 24 months with an option to extend for a further 12 months (1 period of 12 months) for a potential total contract term of 3 years as stated in the RFQ documents. Estimated contract spend is between PS75,000 and PS80,000 across the initial 2 year contract term and between PS112,500 and PS120,000 across the potential total 3 year contract term. Full details relating to the Services are provided in the RFQ documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com RFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 27th January 2023, 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. RFQ Responses are required to be submitted no later than 3rd February 2023, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN649796 No quote submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/562a850d-c8e5-4492-9296-d3d97c013583 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Mar 2023 | | Submission deadline | 3 Feb 2023 | | Future notice date | Not specified | | Award date | 27 Feb 2023 | | Contract period | 31 Mar 2023 - 31 Mar 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £120,000 | | Lots value | Not specified | | Awards value | £107,909 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | COOLINK | ## CPV Codes ### Divisions - 42 - Industrial machinery - 45 - Construction work ### Codes - 42511100 - Heat-exchange units - 45259300 - Heating-plant repair and maintenance work - 45331220 - Air-conditioning installation work ## Release History - 17 Mar 2023 at 13:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/562a850d-c8e5-4492-9296-d3d97c013583 - 3 Jan 2023 at 15:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f366acf3-0d04-4b77-82f3-1dca60c09af4 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/562a850d-c8e5-4492-9296-d3d97c013583 17th March 2023 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/f366acf3-0d04-4b77-82f3-1dca60c09af4 3rd January 2023 - Opportunity notice on Contracts Finder - https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=9685e6bd-7d8b-ed11-811c-005056b64545 To register your interest in this opportunity and obtain any additional information and documentation please login or register (for free) at: ## Notice URLs - http://www.swindon.gov.uk/ - https://www.supplyingthesouthwest.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8002c8c8-8d70-47aa-b2c2-14b0992601b5.json.