--- title: "000646 Digital Asset Management and Preservation Solution" ocid: "ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE BRITISH LIBRARY" published: "2017-08-07" --- # 000646 Digital Asset Management and Preservation Solution Buyer: THE BRITISH LIBRARY Current stage: Tender OCID: ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c.json) ## Summary The British Library is currently inviting tenders for a Digital Asset Management and Preservation Solution, aimed at enhancing its digital repository which handles an extensive and growing collection of digital content. This procurement falls under the services category, classified as database systems, and is being conducted through a selective method using a negotiated procedure. The tender period is open until 7 September 2017, and the contract is expected to commence on 14 February 2018, lasting until 6 August 2028. The project is vital for maintaining the integrity of the digital collection, which is stored across multiple locations in the UK. This tender presents significant opportunities for businesses that specialise in digital asset management, data storage solutions, and preservation technology. Companies with expertise in managing large-scale data systems and a demonstrated ability to innovate within rapidly evolving digital landscapes would be particularly well-suited to compete for this contract. Additionally, small and medium-sized enterprises (SMEs) are encouraged to participate, allowing for a diverse range of suppliers to contribute to this crucial infrastructure renewal project for the British Library. ## Notice The British Library is the UK's national library, with an ever growing analogue and digital collection. Our digital collection is a combination of digitised and born digital, voluntary and legal deposit content that is currently maintained within a bespoke, internally developed digital repository system. Legal deposit content in the system is collected and maintained on behalf of all six legal deposit libraries in the UK, under the Non-Print Legal Deposit Regulations (2013). The current digital repository architecture utilizes a custom-built digital library system and metadata repository storing almost 1PB of content, with new ingest rates of approximately 1.5 TB per day but anticipated to grow to 5-10TB per day over the next few years. Items are replicated across 4 storage nodes located at library premises at St Pancras, Boston Spa, the National Library of Wales and the National Library of Scotland. Content (sound, video, e-books, images etc.) and metadata held in these systems must persist despite changes in the surrounding technical landscape. The rapid growth in recent years, both in the volume and variety of digital content collected, has necessitated a significant uplift in the functionality, capacity and performance of the system. The complexity, costs and timescales involved make continuation of the current bespoke development approach impractical This procurement is the first in a series of infrastructure renewal projects and we therefore have some flexibility in the exact scope of the product to be procured. Nonetheless, the purpose of this procurement is to select suppliers who can clearly demonstrate their capability and capacity to meet some minimum requirements in the following five key areas: * Ingest * Data Management * Architectural Fit * Preservation Planning * Operational Service and Contractual * Implementation and Migration * Archival Storage * Access Additional information: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'I agree' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ into your 'My PQQs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6d6e5824-6947-4d23-8ed6-46a74efbd7f7 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Aug 2017 | | Submission deadline | 7 Sep 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 14 Feb 2018 - 6 Aug 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE BRITISH LIBRARY | | Locality | WETHERBY | | Post town | Leeds | | Postcode | LS23 7BQ | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Wetherby | | Westminster constituency | Wetherby and Easingwold | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48610000 - Database systems ## Release History - 7 Aug 2017 at 15:58 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6d6e5824-6947-4d23-8ed6-46a74efbd7f7 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/6d6e5824-6947-4d23-8ed6-46a74efbd7f7 7th August 2017 - Opportunity notice on Contracts Finder - https://bl.bravosolution.co.uk Bravo Solutions eTendering Portal ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-80e3d856-84e2-4db9-bcc1-db4456c1168c.json.