--- title: "Hawthorn High School - Tender for Cleaning Services." ocid: "ocds-b5fd17-835963f8-b4a1-42f7-87c3-ac6fd554264e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-835963f8-b4a1-42f7-87c3-ac6fd554264e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-835963f8-b4a1-42f7-87c3-ac6fd554264e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-835963f8-b4a1-42f7-87c3-ac6fd554264e.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2017-07-12" --- # Hawthorn High School - Tender for Cleaning Services. Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Award OCID: ocds-b5fd17-835963f8-b4a1-42f7-87c3-ac6fd554264e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-835963f8-b4a1-42f7-87c3-ac6fd554264e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-835963f8-b4a1-42f7-87c3-ac6fd554264e.json) ## Summary The procurement process involves the provision of cleaning services for Hawthorn High School, located in Pontypridd, Wales. The buying organisation is The Litmus Partnership Ltd. The tender titled "Hawthorn High School - Tender for Cleaning Services" is currently at the Award stage, having been awarded to Churchill Contract Services Limited. The contract will commence on 1st August 2017 and runs for an initial period of three years, with the potential for a further three-year extension. The total value of the contract is £440,000, and suppliers were required to submit their Selection Questionnaires by 10th February 2017. This tender presents an excellent opportunity for businesses specialising in cleaning services, particularly those with experience in managing contracts for educational institutions. Cleaning firms that can demonstrate adherence to health and safety standards, along with the ability to provide a flexible and comprehensive service, will be well-suited to compete for this contract. Smaller enterprises may find this tender advantageous, as it falls under the suitability criteria for small and medium-sized enterprises (SMEs). ## Notice The successful tenderer will be required to provide cleaning services at Hawthorn High School (the Client), Hawthorn, Pontypridd. Hawthorn High School consists of eight detached buildings and is housed on a green field site close to the River Taff with extensive playing fields and leisure area. The School also manages an adjacent Swimming Pool, Youth Centre and Community Education Centre. The School has use of sports facilities during the day in term-time, however they are used by the community during evenings, weekends and School holidays. A new, single-storey Sports Hall shall be opening on the site in January 2017, offering four volley ball courts. There shall be a requirement for some periodic cleaning of sports facilities during weekend and holidays. The cleaning contract will commence on 1.8.2017 for an initial period of three years, with the opportunity to extend for a further period of up to three years at the discretion of the governing body. The successful contractor will invoice the Client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The successful contractor shall provide a comprehensive cleaning service to the school site, so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The cleaning services must be provided so as not to interrupt the routine of the Client. The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract. (Further information available in the procurement documents.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/hawthorn_high_school The closing date for receipt of the Selection Questionnaire is 10.2.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ad123166-1e29-4499-b4e7-0b18d1d3658e | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Jul 2017 | | Submission deadline | 10 Feb 2017 | | Future notice date | Not specified | | Award date | 14 May 2017 | | Contract period | 31 Jul 2017 - 31 Jul 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £440,000 | | Lots value | Not specified | | Awards value | £304,312 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | PONTYPRIDD | | Post town | Cardiff | | Postcode | CF37 5AL | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL51 Central Valleys and Bridgend | | Local authority | Rhondda Cynon Taf | | Electoral ward | Hawthorn and Lower Rhydfelen | | Westminster constituency | Pontypridd | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CHURCHILL CONTRACT SERVICES | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919300 - School cleaning services ## Release History - 12 Jul 2017 at 13:58 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ad123166-1e29-4499-b4e7-0b18d1d3658e - 10 Jan 2017 at 09:20 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/388f4c22-95a7-4384-bf93-bb779f5cd23d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ad123166-1e29-4499-b4e7-0b18d1d3658e 12th July 2017 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/388f4c22-95a7-4384-bf93-bb779f5cd23d 10th January 2017 - Opportunity notice on Contracts Finder - https://www.litmuspartnership.co.uk/project/hawthorn_high_school SQ Documentation ~ Hawthorn High School ## Notice URLs - http://www.hawthornhighschool.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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