--- title: "Bespoke Service Charge, Rent Setting and Accounting Module" ocid: "ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7.json" source: "Contracts Finder" current_stage: "Award" buyer: "THIRTEEN HOUSING GROUP LIMITED" published: "2019-07-24" --- # Bespoke Service Charge, Rent Setting and Accounting Module Buyer: THIRTEEN HOUSING GROUP LIMITED Current stage: Award OCID: ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7.json) ## Summary Thirteen Housing Group Limited is seeking to procure a Bespoke Service Charge, Rent Setting and Accounting Module as an on-premise hosted solution. This tender falls under the category of software package and information systems, with a total value of £157,000. The procurement method is an open procedure which is above the threshold, and the tender period concluded on 24 June 2019. The awarded contract, valued at £158,400, spans from 1 August 2019 to 31 July 2026, and the service will be delivered in the North East of England. This opportunity is well-suited for small to medium-sized enterprises (SMEs) specialising in software solutions that can automate billing and budgeting processes for housing management. Companies with expertise in developing accounting modules capable of real-time reporting and integrated data management would particularly benefit. Engaging in this tender could lead to significant business growth by establishing valuable relationships with a key housing authority and providing innovative services to meet their operational needs. ## Notice Thirteen are looking to procure a Bespoke Service Charge Accounting & Rent Setting System that will be an on-premise hosted solution, that has the functionality to automate the setting, billing, budgeting and management of the full-service charge and rent setting process. We require a system that will remove the reliance on the use of multiple spreadsheets and be capable of sitting alongside our existing financial and housing management platforms, allowing for data to be imported and exported to and from these systems via open/flat file interfaces, API's and URL links. We require a system that will have the ability to provide real time reporting functionality and automated budgeting forecasting. The system should be able to accommodate multiple billing periods i.e. June, September and December at property level without the need to run as separate property groups i.e. scheme of 4 properties, 3 with April notification date and 1 with August notification. The system should be able to accommodate several charge frequencies at property level i.e. 50 weeks, 52 weeks, monthly, quarterly and annually. The system should be able to accommodate varying property types and tenures across our diverse range of tenancies and leases and apply this at property level i.e. scheme of 4 properties, 3 General Needs rented properties and 1 Leaseholder. Additional information: Please register your organisation on the following link :- https://www.housingprocurement.com/ register an interest in the opportunity and download the tender documents ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/db21baac-70d4-49fb-ae61-1f3dc674acab | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Jul 2019 | | Submission deadline | 24 Jun 2019 | | Future notice date | Not specified | | Award date | 10 Jul 2019 | | Contract period | 31 Jul 2019 - 31 Jul 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £157,000 | | Lots value | Not specified | | Awards value | £158,400 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THIRTEEN HOUSING GROUP LIMITED | | Locality | STOCKTON-ON-TEES | | Post town | Cleveland | | Postcode | TS18 2NB | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC3 Tees Valley | | ITL 3 | TLC31 Hartlepool and Stockton-on-Tees | | Local authority | Stockton-on-Tees | | Electoral ward | Stockton Town Centre | | Westminster constituency | Stockton North | | Delivery location | TLC North East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | TRACE SOLUTIONS | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 24 Jul 2019 at 14:49 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/db21baac-70d4-49fb-ae61-1f3dc674acab - 20 May 2019 at 09:20 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a4c0e82e-7291-494a-888e-d590fe49f1ab ## Documents - https://www.contractsfinder.service.gov.uk/Notice/db21baac-70d4-49fb-ae61-1f3dc674acab 24th July 2019 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/a4c0e82e-7291-494a-888e-d590fe49f1ab 20th May 2019 - Opportunity notice on Contracts Finder - https://www.housingprocurement.com/ ## Notice URLs - http://www.thirteenhousinggroup.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-836db6ba-2b2d-4ff8-b9b0-2808c2ba93d7.json.