---
title: "Property Management System (ePMS)"
ocid: "ocds-b5fd17-847e58a2-1428-4caf-ba43-66fdb6b0cf8a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-847e58a2-1428-4caf-ba43-66fdb6b0cf8a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-847e58a2-1428-4caf-ba43-66fdb6b0cf8a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-847e58a2-1428-4caf-ba43-66fdb6b0cf8a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "Warwickshire Police"
published: "2026-08-17"
---

# Property Management System (ePMS)

Buyer: Warwickshire Police  
Current stage: Award  
OCID: ocds-b5fd17-847e58a2-1428-4caf-ba43-66fdb6b0cf8a

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## Summary

Warwickshire Police is procuring continued access to an Electronic Items and Property Management System (ePMS), an industry-specific software package for managing electronic items and other property. The system supports the police’s property management requirements and is delivered for Warwickshire Police by the Police and Crime Commissioner for Warwickshire. The procurement is categorised as goods, although the requirement is for access to cloud software rather than physical equipment. The work is associated with Warwick and the wider Warwickshire area in the West Midlands. The relevant classification is CPV 48100000. This opportunity is therefore relevant to suppliers of property, asset or evidence-management software, particularly providers able to supply a hosted cloud-based system for policing or other operational public-sector environments.

The procurement is complete and has been awarded, rather than being a current competition. Warwickshire Police used a selective direct call-off from the GCA RM1557.14 G Cloud 14 framework, Lot 2 for cloud software, under the PCR 2015-compliant route. The award was made on 13 August 2026 to KIM Software Solutions for £90,000 including the stated contract value, with an annual value of £45,000 plus VAT. The contract runs from 26 September 2026 to 25 September 2027, with an initial 12-month term and an option to extend for a further 12 months. The tender had a submission deadline of 27 April 2026 at 5pm. The requirement was identified as suitable for small and medium-sized enterprises, and the award was evaluated through the framework call-off process.

For software suppliers that did not win this procurement, the award demonstrates a defined requirement from Warwickshire Police for continuing access to a specialist electronic items and property management system. A credible future competitor would need a mature cloud software product that can manage electronic items and property in a policing environment, together with the implementation, support and service capability needed to maintain reliable operational access. The route used also matters: suppliers seeking comparable work should understand the G Cloud framework and its cloud-software categories, including Lot 2, because framework eligibility is central to this buying route. The successful provider was an SME, indicating that a specialist smaller technology business can satisfy this type of public-sector requirement.

## Notice

Please note this is an AWARDED contract and is NOT a call for competition. The Police & Crime Commissioner for Warwickshire has awarded a contract for Warwickshire Police to continue access to a Electronic Items and Property Management System (ePMS). This was a direct award via GCA framework reference RM1557.14 G Cloud 14 Lot 2 Cloud Software, and is therefore compliant with PCRs 2015. The contract has an annual value of PS45,000 plus VAT. The contract has an initial term of 12 months, with the option to extend for a further period of 12 months at the end of the initial term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/82a223e1-ffcf-4ddb-91f1-24030ab5d4ed |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Aug 2026 |
| Submission deadline | 27 Apr 2026 |
| Future notice date | Not specified |
| Award date | 13 Aug 2026 |
| Contract period | 26 Sep 2026 - 25 Sep 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £90,000 |
| Lots value | Not specified |
| Awards value | £90,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Warwickshire Police |
| Locality | WARWICK |
| Postcode area | Coventry |
| Postcode | CV35 7QB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG13 Warwickshire CC |
| Local authority | Warwick |
| Electoral ward | Warwick All Saints & Woodloes |
| Westminster constituency | Warwick and Leamington |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KIM Software Solutions |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 17 Aug 2026 at 09:26 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/82a223e1-ffcf-4ddb-91f1-24030ab5d4ed

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/82a223e1-ffcf-4ddb-91f1-24030ab5d4ed
  17th August 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-847e58a2-1428-4caf-ba43-66fdb6b0cf8a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-847e58a2-1428-4caf-ba43-66fdb6b0cf8a.json.