--- title: "Print and Communications Services DPS via Panacea" ocid: "ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SHEFFIELD CITY COUNCIL" published: "2019-02-20" --- # Print and Communications Services DPS via Panacea Buyer: SHEFFIELD CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da.json) ## Summary Sheffield City Council is initiating a procurement process for "Print and Communications Services DPS via Panacea," primarily aimed at addressing its ongoing requirements for print and communication products in the Yorkshire and the Humber region. The procurement is classified under the CPV code for printed matter and related products, with a total estimated value of £8,000,000. This selective procurement method follows a restricted procedure, and the tender period closes on 19th March 2019. The contract period will commence on 1st May 2019 and run until 30th April 2023. This dynamic purchasing system (DPS) presents significant opportunities for small and medium-sized enterprises (SMEs) to engage in the print and communications sector, including services such as design, marketing, and advertising. Businesses that specialise in print production, distribution services, creative design, and marketing communications would be well-suited to bid for this contract. The flexible nature of the DPS allows new suppliers to join throughout its duration, encouraging innovation and competition in delivering these essential services for the council. ## Notice The Council has a significant ongoing requirement for Print and other Communications products and services. These are used to help to inform the residents of Sheffield about the work of the Council and the services it offers. Where we are unable to undertake this type or volume of print activity in house we need to use external suppliers to undertake this on our behalf. In order to procure in a flexible, open and transparent manner we have chosen to offer this opportunity via a Dynamic Purchasing System (DPS) under the PCR 2015 regulations. The DPS will provide an effective route to market for the print, design, advertising, marketing and public relations services required by SCC for services which cannot be delivered in-house. The DPS route is considered to be a more effective approach over a traditional framework agreement as it provides greater flexibility and the ability to respond to changes in supplier markets, this also offers new suppliers the ongoing opportunity to join the framework at any time providing they meet the statutory and quality requirements. Sheffield City Council ("the Council") has worked with Panacea Applications Limited to introduce a web-based system, Panacea Software, to manage the Council's DPS. The Council will use this system for the procurement of Design, Print and Related Services for the Council's Communications department. The DPS is divided into the following service categories: Print & Distribution * Lot 1 Standard Print * Lot 2 Distribution and Mailing * Lot 3 Courier Services * Lot 4 Large Format, Signage and Display Printing * Lot 5 Security Printing * Lot 6 Confidential Print including Electoral Printing Promotional Products * Lot 7 Branded Promotional Products, Specialist Printing Creative Services * Lot 8 Creative Services Design, Animation and Artwork for Print and Digital Media * Lot 9 Photography and Film Making * Lot 10 Illustration Copywriting and Proof-reading * Lot 11 Copywriting and Proof-reading Marketing & Communications * Lot 12 Digital Communications (Content Writing) * Lot 13 Marketing Communications * Lot 14 Internal and Change Communications * Lot 15 External Affairs Media & Advertisement Buying * Lot 16 Media Buying Consultation/Surveys * Lot 17 Consultation/ Surveying Sheffield City Council has its own in-house services to support some of its print, products and communication needs; however, there may be occasions when the in-house provision does not have the capabilities or capacity to undertake specific pieces of work. The Categories and Lots on this DPS will enable Sheffield City Council to commission a company/ agency to produce work on our behalf. All detailed requirements per commission will be communicated via the order in Panacea or the further competition enquiries again via the system. N.b Please note that initial qualification onto the framework does not guarantee work, subsequent work will be acquired via the pricing matrices or you will be asked to complete or a further comp Additional information: Deadline for submissions (1st Round only) is 21st March 2019 - 12.00pm. Bidders are still able to complete documentation for the lifetime of the DPS, bids submitted after the 1st May 2019 will be evaluated within 10 working days of their receipt ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ac0b6451-f706-4a29-a0a2-8be643e41532 | | Notice type | Tender Notice | | Procurement type | Dynamic, Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Feb 2019 | | Submission deadline | 21 Mar 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Apr 2019 - 30 Apr 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £8,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SHEFFIELD CITY COUNCIL | | Locality | SHEFFIELD | | Post town | Sheffield | | Postcode | S1 4PL | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE32 Sheffield | | Local authority | Sheffield | | Electoral ward | City | | Westminster constituency | Sheffield Central | | Delivery location | TLE Yorkshire and The Humber | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 34 - Transport equipment and auxiliary products to transportation - 64 - Postal and telecommunications services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 22000000 - Printed matter and related products - 30199700 - Printed stationery except forms - 34928470 - Signage - 64000000 - Postal and telecommunications services - 79000000 - Business services: law, marketing, consulting, recruitment, printing and security ## Release History - 20 Feb 2019 at 12:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ac0b6451-f706-4a29-a0a2-8be643e41532 - 18 Feb 2019 at 16:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b78b285e-bdf1-4e52-a0cd-708bcb7f020d - 18 Feb 2019 at 13:39 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/af56285a-4875-4007-ab5b-10351e270133 - 18 Feb 2019 at 13:27 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8ad21aa7-02df-4009-80d5-da0518166f57 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ac0b6451-f706-4a29-a0a2-8be643e41532 20th February 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/b78b285e-bdf1-4e52-a0cd-708bcb7f020d 18th February 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/af56285a-4875-4007-ab5b-10351e270133 18th February 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/8ad21aa7-02df-4009-80d5-da0518166f57 18th February 2019 - Opportunity notice on Contracts Finder - https://app.panacea-software.com/sheffield Link to Panacea - Online Questionnaire - https://procontract.due-north.com/Advert?advertId=c36af937-57b7-e811-80ed-005056b64545&p=1c381835-7581-e611-8114-000c29c9ba21 Link to YORtender where further documentation is available to view ## Notice URLs - https://www.sheffield.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da.json.