---
title: "Election and electoral registration management solution via RM6194 Back Office Solutions"
ocid: "ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SOUTHEND-ON-SEA BOROUGH COUNCIL"
published: "2025-04-10"
---

# Election and electoral registration management solution via RM6194 Back Office Solutions

Buyer: SOUTHEND-ON-SEA BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e)  
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## Summary

Southend-on-Sea City Council has awarded a contract for an Election and Electoral Registration Management Solution, previously provided by Civica Elections. This procurement falls under the industry category of document management systems with additional digital mapping and contact management capabilities, located in Southend-on-Sea, England (postal code SS2 6JG). The procurement method used was selective, through a call-off from a framework agreement. The tender period ended on 7th March 2025, and the contract spans from 1st April 2025 to 31st March 2027. The awarded contract value is £160,110, with the potential for extensions subject to annual indexation uplifts.

This tender presents a significant opportunity for businesses specialising in digital and document management systems to contribute to the continuity of electoral services in Southend-on-Sea. Companies with robust solutions for electronic data management and database management systems would be well-suited to compete for such contracts. While the current supplier is a large company, there is potential for other businesses to expand and strengthen their presence within public sector digital management services, fostering growth through innovation and reliability in critical government functions.

## Notice

Southend-on-Sea City Council is seeking to procure a continuation of Election and Electoral Registration Management Solution (currently Civica Elections).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/04074f5e-b336-4773-a5ff-1fd0efb6fb9d |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Apr 2025 |
| Submission deadline | 7 Mar 2025 |
| Future notice date | Not specified |
| Award date | 19 Mar 2025 |
| Contract period | 31 Mar 2025 - 31 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £160,110 |
| Lots value | Not specified |
| Awards value | £160,101 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHEND-ON-SEA BOROUGH COUNCIL |
| Locality | SOUTHEND-ON-SEA |
| Post town | Southend-on-Sea |
| Postcode | SS2 6EN |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH31 Southend-on-Sea |
| Local authority | Southend-on-Sea |
| Electoral ward | Victoria |
| Westminster constituency | Southend East and Rochford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311100 - Document management system
- 48326100 - Digital mapping system
- 48333000 - Contact management software package
- 48612000 - Database-management system
- 48613000 - Electronic data management (EDM)

## Release History

- 10 Apr 2025 at 14:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/04074f5e-b336-4773-a5ff-1fd0efb6fb9d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/04074f5e-b336-4773-a5ff-1fd0efb6fb9d
  10th April 2025 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.southend.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e.json.