--- title: "Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 1,5,6 & 7" ocid: "ocds-b5fd17-8545db2c-9f4c-48ae-8888-a7e13d1545c9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8545db2c-9f4c-48ae-8888-a7e13d1545c9" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8545db2c-9f4c-48ae-8888-a7e13d1545c9.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-8545db2c-9f4c-48ae-8888-a7e13d1545c9.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CROWN COMMERCIAL SERVICE" published: "2020-03-23" --- # Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 1,5,6 & 7 Buyer: CROWN COMMERCIAL SERVICE Current stage: Tender OCID: ocds-b5fd17-8545db2c-9f4c-48ae-8888-a7e13d1545c9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-8545db2c-9f4c-48ae-8888-a7e13d1545c9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-8545db2c-9f4c-48ae-8888-a7e13d1545c9.json) ## Summary The procurement process is conducted by the Crown Commercial Service, titled "Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 1,5,6 & 7." This procurement falls under the services category within the office machinery industry, taking place in the United Kingdom. It is currently in the active stage which includes a tender amendment, and the relevant framework agreements will expire on 26 October 2020. The procurement method utilised is an open procedure, with a maximum call-off period ranging from three to five years, depending on the lot. This tender presents significant opportunities for businesses looking to expand their footprint in office machinery, equipment, and related services. Companies specialising in multifunctional devices, print management software, scanning services, and document management are particularly well-suited to compete for this contract. With a budget of £73,700,000, this large-scale procurement is ideal for small and medium-sized enterprises (SMEs) aiming to deliver innovative solutions that align with the UK's drive towards digitisation and efficient information management. ## Notice Lot 1 Multifunctional Devices (MFD's) and Entry Level Print Management Software is for the provision of Equipment which includes mono and colour-capable Devices from small to large office based, free standing and network ready MFDs, Entry Level Print Management Software and peripheral accessories to enable Contracting Authorities to utilise bespoke Devices to meet their individual requirements. The Lot 1 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of five (5) years (60) months. Lot 5 Scanning Services, is for the management of Records and the 'physical to digital' process in line with Governments broader 'digital by default' strategy. During this process it is acknowledged that there will be a short term requirement to store physical records. The Potential Provider shall be able to provide the full Scanning Service for an End to End or part requirement. The Lot 5 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of three (3) years (36) months. Lot 6 is to provide a Sensitivity Review Service to identify whether Record(s) contain sensitive information and whether the Exemptions support or do not support withholding the sensitive information. The Potential Provider shall be able to provide an On-site or Off site Sensitivity Review Service through either a Fully Managed Sensitivity Review Service or a Triage Sensitivity Review Service. The Lot 6 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of three (3) years (36) months. Lot 7 is for the Potential Provider to provide an entirely independent Vendor Neutral Audit and Consultancy based on total cost transparency of existing information management processes. The Potential Provider shall, where required utilise market expertise and knowledge to influence and support Contracting Authorities strategies in the management of its Managed Print and Content Management requirements and the optimisation of physical storage requirements, including reduction of volumes where appropriate and the management of retention and Disposal/ Destruction strategies. The Lot 7 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of five (5) years (60) months. Additional information: Due to the current COVID-19 pandemic, Crown Commercial Service (CCS) believes that the first condition set out in Regulation 72(1)(c) Public Contracts Regulations 2015 has been fulfilled in respect of the Framework Agreement. Crown Commercial Service has taken the decision to extend existing framework agreements that were due for reprocurement for a period of twelve (12 months). This is to enable CCS resource to be diverted to procuring urgent requirements to deal with COVID-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. CCS intends to deliver replacement framework agreements as quickly as possible after the initial COVID-19 impact ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a6997981-8905-4938-8480-614de19f6ce1 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Mar 2020 | | Submission deadline | 5 Sep 2016 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 12 Dec 2016 - 25 Oct 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £73,700,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CROWN COMMERCIAL SERVICE | | Locality | LIVERPOOL | | Post town | Liverpool | | Postcode | L3 9PP | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD7 Merseyside | | ITL 3 | TLD72 Liverpool | | Local authority | Liverpool | | Electoral ward | City Centre North | | Westminster constituency | Liverpool Riverside | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 50 - Repair and maintenance services - 63 - Supporting and auxiliary transport services; travel agencies services - 72 - IT services: consulting, software development, Internet and support - 75 - Administration, defence and social security services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 30100000 - Office machinery, equipment and supplies except computers, printers and furniture - 50310000 - Maintenance and repair of office machinery - 63121000 - Storage and retrieval services - 72220000 - Systems and technical consultancy services - 72512000 - Document management services - 75112000 - Administrative services for business operations - 79212000 - Auditing services - 79311000 - Survey services - 79410000 - Business and management consultancy services - 79521000 - Photocopying services - 79810000 - Printing services - 79820000 - Services related to printing - 92512000 - Archive services ## Release History - 23 Mar 2020 at 11:49 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a6997981-8905-4938-8480-614de19f6ce1 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a6997981-8905-4938-8480-614de19f6ce1 23rd March 2020 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7a641c66-72f5-4fa7-a099-eb217ee75eaf RM3871 Lots 1, 5, 6 & 7 award corrigendum ## Notice URLs - http://www.gov.uk/ccs ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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