--- title: "Provision of a library management solution for NHS library networks in the East of England and Kent, Surrey and Sussex" ocid: "ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HEALTH EDUCATION ENGLAND" published: "2021-06-30" --- # Provision of a library management solution for NHS library networks in the East of England and Kent, Surrey and Sussex Buyer: HEALTH EDUCATION ENGLAND Current stage: Tender OCID: ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f.json) ## Summary The public procurement process initiated by Health Education England (HEE) seeks a library management solution for NHS library networks in the East of England and Kent, Surrey, and Sussex. The tender, titled "Provision of a library management solution," is currently in the Tender stage and has a deadline for submissions set on 30 July 2021 at 12:00 PM. The anticipated contract spans five years, beginning on 15 May 2022 and concluding on 14 May 2027, with a total estimated value of £400,000, inclusive of VAT. This procurement process follows an open procedure, allowing for a competitive bidding environment among potential suppliers. This tender presents significant opportunities for growth, particularly for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in software solutions and library management systems. Companies equipped to offer robust systems that can deliver shared benefits across multiple regions while maintaining operational independence for each library network are encouraged to apply. The collaborative nature of the project might also attract businesses that can enhance library services through innovation and integration of additional functionalities. ## Notice NHS Health Education England (HEE - the Commissioner) are commencing a tender for the provision of a library management system for two regions, the East of England (ELMS) and Kent, Surrey Sussex (SENDS). Health Education England (HEE) is seeking to procure a library management system for two regions, the East of England (ELMS) and Kent, Surrey Sussex (SENDS). We are seeking a supplier able to provide the same system for both regions, in a way that delivers shared benefits and economies, but has the flexibility to allow for each library network/region to operate autonomously, at least initially. The contract period will be for five years, subject to annual budget review. The maximum value is as follows: PS400,000.00 over 5 years. Additional functionality, features and services may be added over the duration of the contract. All figures are inclusive of VAT. The deadline for submission of completed ITT submissions is Friday 30 July 2020 at 12:00pm (midday). Late submissions will not be accepted. The e-portal system will shutdown at 12:00pm and any un-submitted bids not registered to the system at this time will not be accepted. Therefore, please submit in good time prior to the deadline date and time. Project title: Provision of a library management solution for NHS library networks in the East of England and Kent, Surrey and Sussex, please access the ITT for all documents. Should Bidders have any queries, or are having problems using the portal, they should contact the ProContract dedicated Supplier Helpdesk at: http://proactis.kayako.com/procontractv3/Core/Default/Index All communications should be made via the messaging function on the e-Tendering portal. During the tender exercise the Contracting Authority requests that all communications are channelled through the e-portal system and not with the Contracting Authority itself. No Bidder, Bidder Member, or any of such Bidder's advisors, consultants or subcontractors may have ex parte communications with the Contracting Authority or any of their employees, advisors, contractors or consultants regarding the ITT, the Procurement, other than as expressly permitted in this ITT. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2edcc8da-b80c-49cf-9e71-b702e74bf56b | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Jun 2021 | | Submission deadline | 30 Jul 2021 | | Future notice date | 15 Jan 2021 | | Award date | Not specified | | Contract period | 14 May 2022 - 14 May 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HEALTH EDUCATION ENGLAND | | Locality | CRAWLEY | | Post town | Redhill | | Postcode | RH11 7DH | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Little London & Woodhouse | | Westminster constituency | Leeds Central and Headingley | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 30 Jun 2021 at 09:22 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2edcc8da-b80c-49cf-9e71-b702e74bf56b - 30 Jun 2021 at 08:49 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8933ba7b-c05c-4608-b0a3-7a7683756b9a - 16 Dec 2020 at 04:52 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/4ea9fb8d-79fe-4ccd-8a84-28cc9f45e22d - 10 Dec 2020 at 18:28 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/fde11cdf-779d-45bb-b902-73a5f09cf800 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/2edcc8da-b80c-49cf-9e71-b702e74bf56b 30th June 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/8933ba7b-c05c-4608-b0a3-7a7683756b9a 30th June 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/4ea9fb8d-79fe-4ccd-8a84-28cc9f45e22d 16th December 2020 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/fde11cdf-779d-45bb-b902-73a5f09cf800 10th December 2020 - Early engagement notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=c12ee869-133b-eb11-8106-005056b64545 Advert - https://procontract.due-north.com/Opportunities/Index?p=40bb618e-0a24-e611-8114-000c29c9ba21&v=2 All documentation relating to this project can be found at HEE's procurement portal - ProContract Due North. ## Notice URLs - http://proactis.kayako.com/procontractv3/Core/Default/Index - https://hee.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-86b35037-c43c-493e-92e5-799b3f7bc11f.json.