---
title: "Supply and Maintenance of Multi-Functional Devices & Printers"
ocid: "ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ARCHITECTS REGISTRATION BOARD"
published: "2019-08-12"
---

# Supply and Maintenance of Multi-Functional Devices & Printers

Buyer: ARCHITECTS REGISTRATION BOARD  
Current stage: Award  
OCID: ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7.json)

## Summary

The Architects Registration Board is currently engaged in a public procurement process for the "Supply and Maintenance of Multi-Functional Devices & Printers" in London, England. This tender follows a limited procurement method through competitive quotations below the threshold and was published on 18th April 2018. The tender period concluded on 18th May 2018, and the contract is set to commence on 3rd September 2018, lasting until 31st August 2019. The procurement falls under the category of office and computing machinery, equipment, and supplies.

This tender represents a significant opportunity for small and medium enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) that specialise in office equipment supply and maintenance services. Suppliers capable of providing integrated solutions that facilitate the operation of multi-functional devices while ensuring compatibility with SharePoint and SQL Server systems would be particularly well-placed to compete. Businesses offering maintenance services that cover parts, toner, and labour as part of a comprehensive contract will find a fitting market here.

## Notice

Invitation to tender for the supply and maintenance of photocopier/scanning devices and desktop printers The Architects Registration Board is the UK's statutory regulator of architects. We are an independent, public interest body, set up by an Act of Parliament in 1997. We are a small organisation with 25 members of staff. We are tendering for the purchase and maintenance of: * 2 x multi-functional devices (photocopy/scanning) with A4/A3, fax function, B&W/colour print/copy capability; * a minimum of 2 x desktop printers each with at least 2 paper trays. Along with the purchase of devices, we require a maintenance contract to sit alongside all machines (to include toner, maintenance, parts, labour and call-outs - contract length and start date to be negotiated) and ideally some form of print management software to incorporate a secure print release function. Of note: Sharepoint & SQL Server Integration We operate multiple line-of-business applications that use Microsoft SQL Server databases for storage and retrieval of entity records and also operates Sharepoint 2013 (On Premises) for Records Management / Document Management purposes. We are seeking a solution that may ultimately facilitate tight integration between these products and the chosen models of Photocopiers. Specifically: * Scanning documents into Sharepoint Libraries directly from the Photocopier * Simultaneously specifying Sharepoint metadata values * Simultaneously validating Sharepoint metadata values against SQL Server entities * Simultaneously populating Sharepoint metadata values by executing lookups against SQL Server entities

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/64ba5297-2af0-4c4e-9113-09641f4f100b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Competitive quotation (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Aug 2019 |
| Submission deadline | 18 May 2018 |
| Future notice date | Not specified |
| Award date | 18 Oct 2018 |
| Contract period | 3 Dec 2018 - 4 Oct 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ARCHITECTS REGISTRATION BOARD |
| Locality | LONDON |
| Post town | West London |
| Postcode | W1W 5BU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | West End |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KONICA MINOLTA BUSINESS SOLUTIONS (UK |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

## Release History

- 12 Aug 2019 at 11:07 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/64ba5297-2af0-4c4e-9113-09641f4f100b
- 18 Apr 2018 at 12:46 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/809c5cd4-6820-43b1-9a9b-250a08438d57

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/64ba5297-2af0-4c4e-9113-09641f4f100b
  12th August 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/809c5cd4-6820-43b1-9a9b-250a08438d57
  18th April 2018 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.arb.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7.json.