--- title: "Windlesham Parish Council Festive Lights & Trees" ocid: "ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WINDLESHAM PARISH COUNCIL" published: "2025-06-03" --- # Windlesham Parish Council Festive Lights & Trees Buyer: WINDLESHAM PARISH COUNCIL Current stage: Tender OCID: ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0.json) ## Summary Windlesham Parish Council initiated a tender process for festive lights and trees across Bagshot, Lightwater, and Windlesham, with a procurement method set as an open procedure below the threshold. The process was intended to accommodate local preferences and logistical considerations by dividing the tender into three separate lots. Each lot would be evaluated and potentially awarded independently. The contract was slated to begin on 1 November 2025 and end on 31 January 2028, subject to contractors demonstrating a proven track record and compliance with tender requirements. However, as of 2 June 2025, the council decided not to award the contract due to concerns regarding non-compliance and quality of the submissions. This tender presented opportunities for electrical services providers and event management companies specialising in decorations and installations for public spaces. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) were particularly encouraged to participate, given the emphasis on the establishment of local connections and continuity in services. Despite the cancellation, suppliers who could offer reliable emergency responses and possess robust public liability insurance frameworks would have been well-suited to compete, showcasing experiences in similar projects and facilitating business growth through utility services within local communities. ## Notice Windlesham Parish Council is seeking contractors to provide Christmas trees and lighting for three distinct locations: Bagshot, Lightwater, and Windlesham. To accommodate local preferences and logistical considerations, this tender is divided into three lots. Suppliers may submit bids for one, multiple, or all lots. Each lot will be evaluated independently, and contracts may be awarded separately. The selected contractor must be able to supply, install, and remove all festive lights, as well as supply and install Christmas trees and tree lights. In the event of an emergency, the contractor must be able to attend the site within two hours. For all other call-outs, attendance is required within 24 hours. For further details, please refer to Appendix 1, which provides detailed information on requirements, and Appendix 2, Standard Selection Questionnaire which must be completed and submitted alongside your tender application. Please note that you must answer all questions in parts, 1, 2, and 3. To be considered, interested contractors must demonstrate a proven track record, supported by evidence of previous or current similar projects. Applicants must also provide at least one relevant reference and a copy of valid insurance, including public liability insurance of PS10 million, a risk assessment, and a HERS certificate with their application. Contractors who meet these requirements are invited to complete the attached tender spreadsheet and submit an estimated cost breakdown for 3 consecutive years. Contractors should be aware that the Council reserves the right to not award the contract or alternative to award the contract by lot, for either 1, 2 or 3 years. We kindly ask that all tender submissions be provided in hard copy, addressed to the Clerk at the Windlesham Parish Council office. Please ensure submissions are sealed and clearly marked as the invitation to tender. Additional information: SUBMISSION INFORMATION: Tenders are to be submitted in writing in a sealed, marked envelope addressed to the Proper Officer UPDATE: ON THE 2ND JUNE 2025 WINDLESHAM PARISH COUNCIL RESOLVED NOT TO AWARD THIS CONTRACT DUE TO NO SUITABLE TENDERS BEING RECIEVED AND CONCERNS REGARDING NON-COMPLIANCE, QUALITY OR ELIGIBILITY. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0b0cf8bf-a107-4376-8339-f45b7f58ad67 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Jun 2025 | | Submission deadline | 16 May 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2025 - 31 Jan 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £60,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WINDLESHAM PARISH COUNCIL | | Locality | LIGHTWATER | | Post town | Guildford | | Postcode | GU18 5RG | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ25 West Surrey | | Local authority | Surrey Heath | | Electoral ward | Lightwater | | Westminster constituency | Surrey Heath | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 34 - Transport equipment and auxiliary products to transportation - 51 - Installation services (except software) - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 34928500 - Street-lighting equipment - 51110000 - Installation services of electrical equipment - 79952000 - Event services ## Release History - 3 Jun 2025 at 07:05 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0b0cf8bf-a107-4376-8339-f45b7f58ad67 - 9 May 2025 at 12:26 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0b0cf8bf-a107-4376-8339-f45b7f58ad67 - 4 Apr 2025 at 18:41 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0b0cf8bf-a107-4376-8339-f45b7f58ad67 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0b0cf8bf-a107-4376-8339-f45b7f58ad67 3rd June 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d40d0a44-fe31-4bff-88f2-fbf84bee8cde Cover Letter including evaluation criteria - https://www.contractsfinder.service.gov.uk/Notice/Attachment/945a5cbc-d475-491e-8126-2ef1ec64f9d0 Tender specification - https://www.contractsfinder.service.gov.uk/Notice/Attachment/9387081b-27cb-48e3-98fc-a4cfc31a4227 Standard Selection Questionnaire ## Notice URLs - http://www.windleshampc.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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