--- title: "Harlington Refurbishment" ocid: "ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE HARLINGTON" published: "2024-12-16" --- # Harlington Refurbishment Buyer: THE HARLINGTON Current stage: Award OCID: ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e.json) ## Summary Fleet Town Council has awarded a contract for the refurbishment and re-modelling of The Harlington performance and community building in Fleet, England. The council sought exceptional architects to reconfigure The Harlington, ensuring its long-term sustainability as a cultural, entertainment, and leisure facility. This open procedure procurement resulted in the appointment of Burrell Foley Fischer Ridyard LLP, with the awarded contract valued at £1,399,994. The procurement was managed through an open procedure above the financial threshold, and the evaluation process included both a Standard Selection Questionnaire and a tender evaluation. The contract period begins on 13th January 2025 and ends on 13th January 2026. This tender offers substantial opportunities for architectural firms, particularly those with experience in refurbishing theatres, performing arts buildings, and community structures. SMEs are encouraged to participate, as Fleet Town Council prioritises collaboration and value for money in achieving its ambitious vision for The Harlington. Potential bidders should highlight their relevant project experience and their ability to support public consultation initiatives. This project is an excellent opportunity for firms to showcase their expertise, expand their portfolio, and contribute to a significant community asset's revitalization. ## Notice SUMMARY Fleet Town Council wishes to embark on a major refurbishment and re-modelling project to revitalise The Harlington performance and community building located in the centre of Fleet town, and to secure its long-term future as an important cultural, entertainment and leisure facility. The Town Council is seeking to appoint exceptional architects to work collaboratively with the Town Council, to progress the optimum design solution to reconfigure The Harlington in ways to help the Town Council achieve its vision and ensure the building's long term sustainability. Fleet Town Council is seeking a strong design partner who can translate the Council's aspirations into a design that offers value for money within the overall project budget and is able to deliver against the requirements outlined. HOW TO APPLY Due to financial thresholds and the predicted value of the contract, Fleet Town Council is required to undertake a pre-qualification for selection of potential tenderers. However, as the Tender is an open procedure, the Standard Selection Questionnaire is presented along with the Tender Document. A Standard Selection Questionnaire is included as one of the supporting documents and must be completed and submitted with your bid. The criteria for marking the Questionnaire will be Pass or Fail. Tenders from contractors that fail the Standard Selection process will not be evaluated. The top three Tenders, evaluated against the attached Tender Evaluation Sheet, will be called for an interview at a date and time to be agreed. The Tender Period will close at 5pm on Friday 17th May 2024. Late submissions will not be considered. One signed hard copy of the Tender Submission and Standard Selection Questionnaire will be submitted together with an electronic copy of the documents on a memory stick. SUBMISSION REQUIREMENTS Tenderers are required to provide a fee proposal together with: *Three examples of recent relevant experience in refurbishment works for theatres/performing arts buildings and community buildings. (Please complete in Section 6 of the Standard Selection Questionnaire) *Relevant reference contact details from three previous projects. (Please complete in Section 6 of the Standard Selection Questionnaire) *Relevant experience in supporting and preparing material for public consultation exercises and exhibitions. *Details of the proposed team and organisation structure with supporting CVs. *A list and particulars of proposed sub-consultants. *Methodology and approach to the brief including a programme of work and a schedule of proposed manpower allocation for Phase 1 of the Project. *A response to the brief highlighting opportunities and risks. *A lump-sum fee including expenses for Phase 1 of the project. *The percentage fees (as a proportion of the final tender sum for implementation of the refurbishment works) to be applied to each of the disciplines for the delivery of Stages 2-6 of the RIBA Plan of Work 2020. Additional information: Also posted on Find a Tender - Notice reference: 2024/S 000-012062 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1597930f-cc35-4b8b-83c7-8835c57d0527 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Dec 2024 | | Submission deadline | 17 May 2024 | | Future notice date | Not specified | | Award date | 6 Nov 2024 | | Contract period | 13 Jan 2025 - 13 Jan 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | £1,399,994 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE HARLINGTON | | Locality | FLEET | | Post town | Guildford | | Postcode | GU51 4BY | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ37 North Hampshire | | Local authority | Hart | | Electoral ward | Fleet Central | | Westminster constituency | North East Hampshire | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | BURRELL FOLEY FISCHER RIDYARD | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services ### Codes - 71000000 - Architectural, construction, engineering and inspection services ## Release History - 16 Dec 2024 at 11:23 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1597930f-cc35-4b8b-83c7-8835c57d0527 - 14 May 2024 at 12:18 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d - 8 May 2024 at 11:18 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d - 3 May 2024 at 15:57 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d - 2 May 2024 at 15:42 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d - 26 Apr 2024 at 16:16 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d - 23 Apr 2024 at 14:03 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d - 12 Apr 2024 at 16:37 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1597930f-cc35-4b8b-83c7-8835c57d0527 16th December 2024 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d 14th May 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/338d0212-139e-4efd-a012-83b7a012dad0 Tender Brief - https://www.contractsfinder.service.gov.uk/Notice/Attachment/171088ad-a356-45d9-949b-bd890e6e41fa Tender Assessment Criteria - https://www.contractsfinder.service.gov.uk/Notice/Attachment/41b759b5-647e-4890-8ef1-5fa951b16458 Harlington Development Cost Summary Template - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d2eef1a7-d60b-4d21-90ff-92dd3a753849 Pre-qualification Standard Selection Questionnaire - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a5648ab4-3621-4594-bb85-98248459d341 Supporting Documents - Harlington Location Plan - https://www.contractsfinder.service.gov.uk/Notice/Attachment/44f6c2b3-2616-461b-84ed-daa8b262e4a0 Supporting Documents - Floor Plans - https://www.contractsfinder.service.gov.uk/Notice/Attachment/86eec0c6-0c94-4dc6-baea-4ec782be8de4 Supporting Documents - Feasibility Study, 2016 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/35d7dfe0-1f47-4ff2-91a8-e55296ef49ee Supporting Documents - Repair Refurbish Replace Consultation Document, 2017 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a0a9dd9a-80cb-47c3-8c94-7651a1ff3847 Supporting Documents - Condition Survey, 2020 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/f78112a1-6dff-4cc4-a70d-13605f776667 Supporting Documents - Harlington Auditorium Ceiling Inspection, 2020 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e2e70770-dc46-40e9-851e-1448082e432f Supporting Documents - Initial Heat Provision Options - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6431c7a3-a462-41f8-ac46-2d8cb325c3a9 Supporting Documents - Asbestos Register - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7c7bd4f4-d9a6-4f2d-851c-33c3459b16b4 Harlington Development Tender Evaluation Criteria - UPDATED DOCUMENT (23.04.24) - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c3d74af8-22da-45b4-8270-fb7aa3152570 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/9dd885b0-899f-4f9d-8e9b-9cfc0760ea06 Clarifications to questions - updated 08/05/24 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f123541-0520-4b75-a072-10cd9f67bb98 Updated Clarifications to Bidders Questions 14/05/24 ## Notice URLs - http://www.fleet-tc.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e.json.