---
title: "PHILIS Software licence & support fees agreement"
ocid: "ocds-b5fd17-885280ce-e907-4194-99e8-779708307318"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-885280ce-e907-4194-99e8-779708307318"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-885280ce-e907-4194-99e8-779708307318.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-885280ce-e907-4194-99e8-779708307318.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SOUTHAMPTON CITY COUNCIL"
published: "2026-05-28"
---

# PHILIS Software licence & support fees agreement

Buyer: SOUTHAMPTON CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-885280ce-e907-4194-99e8-779708307318

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-885280ce-e907-4194-99e8-779708307318)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-885280ce-e907-4194-99e8-779708307318.json)

## Summary

Southampton City Council has completed the procurement process for a software licence and support fees agreement for the PHILIS software, used by Port Health to manage imported foodstuffs at the Port of Southampton. This contract, classified under the software package and information systems category, was awarded via a direct procurement method as a single tender action, below threshold. The procurement was initiated as a tender, with the award stage completed on 15th December 2025 and published on 28th May 2026. The contract spans from 15th December 2025 to 14th December 2027, valued at GBP 30,000, and the supplier for this contract is Suffolk Coastal Port Health Authority.

This software licence agreement presents growth opportunities for businesses specialising in software and information systems. Small and medium-sized enterprises (SMEs) that provide comprehensive IT support, integration services, and database management could find similar contracts beneficial, allowing them to expand their reach within public procurement sectors. Companies able to provide such services to municipal bodies, particularly with experience in health and safety or food importation software solutions, would be well-suited to compete for similar tender opportunities in the future.

## Notice

PHILIS Software licence & support. This is the database used by Port Health to control and manage imported foodstuffs into the UK via the Port of Southampton.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4486b27b-1220-4f02-85d0-584ce934bd26 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Single tender action (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 May 2026 |
| Submission deadline | 14 Dec 2025 |
| Future notice date | Not specified |
| Award date | 15 Dec 2025 |
| Contract period | 15 Dec 2025 - 14 Dec 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £30,000 |
| Lots value | Not specified |
| Awards value | £30,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHAMPTON CITY COUNCIL |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO14 7LY |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Bargate |
| Westminster constituency | Southampton Itchen |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SUFFOLK COASTAL PORT HEALTH AUTHORITY |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 28 May 2026 at 08:49 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4486b27b-1220-4f02-85d0-584ce934bd26

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4486b27b-1220-4f02-85d0-584ce934bd26
  28th May 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-885280ce-e907-4194-99e8-779708307318. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-885280ce-e907-4194-99e8-779708307318.json.