--- title: "Academic Workplace Allocation Management System" ocid: "ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e.json" source: "Contracts Finder" current_stage: "Planning" buyer: "LEEDS TRINITY UNIVERSITY" published: "2021-05-19" --- # Academic Workplace Allocation Management System Buyer: LEEDS TRINITY UNIVERSITY Current stage: Planning OCID: ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e.json) ## Summary The procurement process titled "Academic Workplace Allocation Management System" is being conducted by Leeds Trinity University, located in Leeds, England. This tender falls under the educational software package category and is currently in the planning stage. Key dates include an engagement end date set for 28th May 2021, by which interested parties must confirm their interest via email to the Head of Procurement, Mark Hayter. This preliminary market engagement aims to gather insights from solution providers regarding various workload management systems that could assist Leeds Trinity University in developing a business case and procurement strategy. This tender presents significant opportunities for businesses specialising in educational software, scheduling, and productivity solutions. Companies that offer innovative and flexible workload management tools would be particularly well-positioned to compete. The ability to propose diverse solutions that meet the university's dynamic requirements, including features like dashboard presentations, management information reporting, and integration capabilities with existing systems, will be crucial for interested suppliers. This engagement is an excellent chance for SMEs and voluntary community sector enterprises to showcase their offerings and potentially secure a future contract should the business case be approved. ## Notice We are seeking preliminary market information from solution providers regarding Academic Workload Management Systems, as an online tool to support our existing Workload Allocation Model. This will assist us with preparation of a business case, and procurement strategy should the business case be approved by internal stakeholders. Our understanding is that there may be a variety of solutions available, and that consequently the price per solution will be broad in range. We have no preconceptions about which solution or price point will ultimately be suitable. Solution requirements and/or specification We are genuinely open to variant proposals, however for background information, we believe our specification might encompass the following: Our key requirements for the system are: * Enables the modelling, calculation, and allocation of workload for each academic. * Drives more accurate programme/module costing and support future staffing bids. * Is dynamic and would allow for any changes that come up throughout the year. * Allows data to be separated into defined work unit types e.g. (Teaching, Research, Admin) and activity types, across schools and department. * Presents data in the form of dashboards. * Allows data to be extracted for Management Information Reporting purposes. * Has the capability to integrate with Student Information, HR and Finance systems. * Active directory integration and auto creation/population of tickets via incoming email and phone calls * Accessible and intuitive interfaces and workflows for staff and customers * Templates and other features to allow staff to quickly log tickets and capture key information Responding: Please confirm your interest by e-mail to Mark Hayter, Head of Procurement (m.hayter@leedstrinity.ac.uk) before noon Friday 28th May 2021. Although not mandatory to do so, we would appreciate your expression of interest using or paying regard to the pro-forma at Appendix 1 of the attached. Next steps: We will collate expressions of interest and review content. Dependant on the number and scope offered by respondents, we envisage inviting providers of a cross section of solutions to participate in a more detailed consultation, perhaps to include demonstrations. We envisage invitees will be confirmed by e-mail in w/c 7th June 2021 The Public Contracts Regulations 2015 In respect of the above Leeds Trinity University seeks advice from independent experts/authorities/market participants with a view to developing the scope and specifications needed to plan and conduct its procurement procedures. For the avoidance of doubt, no call for competition has been made, and no contract award opportunity identified. All relevant information exchanged or resulting from this preliminary market consultation will be documented and may be communicated to other candidates and tenderers participating in the procurement procedure. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9ddee025-5f0f-4871-ab4a-42f3b75412f9 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 19 May 2021 | | Submission deadline | Not specified | | Future notice date | 28 May 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LEEDS TRINITY UNIVERSITY | | Locality | LEEDS | | Post town | Leeds | | Postcode | LS18 5HD | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Horsforth | | Westminster constituency | Leeds North West | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48190000 - Educational software package - 48330000 - Scheduling and productivity software package ## Release History - 19 May 2021 at 15:20 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/9ddee025-5f0f-4871-ab4a-42f3b75412f9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/9ddee025-5f0f-4871-ab4a-42f3b75412f9 19th May 2021 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/84e6fc64-7f9a-4642-9f9a-da17ed35d96f ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e.json.