--- title: "SAFL (Adult Education / AEB contract holder) Management Information System" ocid: "ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SANDWELL METROPOLITAN BOROUGH COUNCIL" published: "2023-02-10" --- # SAFL (Adult Education / AEB contract holder) Management Information System Buyer: SANDWELL METROPOLITAN BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8.json) ## Summary The Sandwell Metropolitan Borough Council is seeking a supplier for a management information system for adult education funded by WMCA/ESFA under the Adult Education Budget. The tender, titled "SAFL Management Information System," aims to provide a system meeting government specifications by August 2023 for ILR data collection. The tender period ends on 10th March 2023, with a contract period from July 2023 to November 2026, inviting businesses in the software and information systems industry to participate. This opportunity presents a chance for IT service providers and education and training services to bid for a contract worth £30,000. Businesses with expertise in software development and systems tailored to the education sector are well-suited to compete. Sandwell Metropolitan Borough Council, as the buying organization, has outlined specific requirements for a reliable system with various features, providing essential training and technical support throughout the contract period. ## Notice Sandwell Adult and Family Learning are delivery learning funded by WMCA/ESFA under the Adult Education Budget (AEB). As a provider of Adult Education Budget learning we are contractually required to return Individual Learner Record (ILR) data on a monthly basis as per the governments ILR Specification. We are currently using Cognisoft's Yeti MIS system to do this. As the existing contract is coming to an end we are looking to tender for a system to go live in August 2023 at the beginning of our next contract year. Provide a hosted software platform that has specifically been designed to meet the Governments ILR specification for data collection and ensures secure and consistent access to the MIS at all times. Requirements: o User friendly, reliable system with intuitive commands and processes o Integrated processing of data o Early data entry error identification and simplified error checking processes o Data management is course focused o Management of user accounts o Capability for online enrolments o Capability for online payments o Communication module to include SMS and bulk email delivery o Ability to set local variables to extract reports and analyse o GDPR compliant o The ability to extract and import batch files for use with the Learner Record Service (LRS) o Proactive approach to maintaining compliance with FIS requirements o Initial training to be provided to a group of superusers provided remotely and onsite (three days in early July 2023) o Training to the wider team remotely (one day late Mid-July) o Ongoing technical support appropriate to the needs for three months with critical incident support throughout the contract The system must provide direct entry and management of core MIS data to include: o The ability to add and edit data o Integrated lookups for Learning Aims Register (LARS) o Integrated lookups for Learner Record Service (LRS) o Royal Mail postcode data Individual Learner Record (ILR) data and XML files to include: o Generation of ILR files o Support for all Education and Skills Funding Agency (ESFA) funding streams o View individual ILR data entries to ensure accuracy o Real time ILR/business rule validation and one click correction o System updates as directed by the ESFA/WMCA (i.e. changes to ILR structure) The ability to record learner details: o Name o Address o Date of birth o Gender o Ethnicity o LLDD data o Next of kin o Previous qualifications o Employment status o Family details (ie attached children) o Signposting o Source of funding o Link to ESFA course directory o Link to ULRN database o Record destination data as required by ESFA/ WMCA o Qualification details i.e. learning aim codes, SSA classification o The ability to record and identify subcontractors o The ability to record achievement (including storage of relevant documentation) o The abi... Additional information: Applications through Intend. Full project specification required. For a discussion on the contract requirements before submission please email tonia_green@sandwell.gov.uk Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4e92175f-e509-4195-9eac-3ae23568d9d5 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Feb 2023 | | Submission deadline | 10 Mar 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 3 Jul 2023 - 2 Nov 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £30,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SANDWELL METROPOLITAN BOROUGH COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B69 3DB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG37 Sandwell | | Local authority | Sandwell | | Electoral ward | Oldbury | | Westminster constituency | West Bromwich | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 80 - Education and training services ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support - 80000000 - Education and training services ## Release History - 10 Feb 2023 at 12:32 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4e92175f-e509-4195-9eac-3ae23568d9d5 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4e92175f-e509-4195-9eac-3ae23568d9d5 10th February 2023 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/sandwellmbc/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8.json.