---
title: "Ref W155 West Midlands Employers, wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available."
ocid: "ocds-b5fd17-8a3c2819-9ed6-48d3-9f8f-e567e1ea006f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8a3c2819-9ed6-48d3-9f8f-e567e1ea006f"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8a3c2819-9ed6-48d3-9f8f-e567e1ea006f.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8a3c2819-9ed6-48d3-9f8f-e567e1ea006f.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "STAFFORDSHIRE COUNTY COUNCIL"
published: "2023-10-02"
---

# Ref W155 West Midlands Employers, wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available.

Buyer: STAFFORDSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-8a3c2819-9ed6-48d3-9f8f-e567e1ea006f

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## Summary

The Staffordshire County Council is seeking to procure a Software as a Service (SAAS) cloud-based and internet-accessible Applicant Tracking System. This contract aims to maintain the e-Recruitment services for West Midlands Employers. The highest scoring supplier will be provisionally offered the contract, with the award expected in September 2023. The contract start date is set for implementation during 2023/24, with service commencement no later than April 1, 2024.

This tender presents an opportunity for IT companies specializing in software development and consultancy services, specifically within the human resources management sector. Businesses with experience in delivering high-quality and flexible e-Recruitment systems with a focus on customer satisfaction and security would be well-suited to compete for this procurement. The contract duration spans a maximum of 8 years, providing a long-term opportunity for sustained business growth and partnership.

## Notice

West Midlands Employers, wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME's e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System. The contract will include; * High quality and highly flexible, marketing leading e-Recruitment system * An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support * Regular software updates to include fixes and new product releases * High security managed hosting provision with a sustained uninterrupted service provision * Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations * Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required. This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales. The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME's Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. Contract award is expected September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a3ebfef7-1535-4a2e-8215-9cbe90be8dcf |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Oct 2023 |
| Submission deadline | 27 Mar 2023 |
| Future notice date | Not specified |
| Award date | 1 Oct 2023 |
| Contract period | 31 Mar 2024 - 31 Mar 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £997,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STAFFORDSHIRE COUNTY COUNCIL |
| Locality | WILLENHALL |
| Post town | Wolverhampton |
| Postcode | WV13 2HA |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG38 Walsall |
| Local authority | Walsall |
| Electoral ward | Willenhall South |
| Westminster constituency | Wolverhampton South East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRIBEPAD |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 72212450 - Time accounting or human resources software development services
- 72220000 - Systems and technical consultancy services
- 79414000 - Human resources management consultancy services

## Release History

- 2 Oct 2023 at 08:51 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a3ebfef7-1535-4a2e-8215-9cbe90be8dcf
- 8 Mar 2023 at 16:31 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/39e98b21-01cc-4f45-835a-b4d041677372
- 24 Feb 2023 at 09:29 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/39e98b21-01cc-4f45-835a-b4d041677372

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a3ebfef7-1535-4a2e-8215-9cbe90be8dcf
  2nd October 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/39e98b21-01cc-4f45-835a-b4d041677372
  8th March 2023 - Opportunity notice on Contracts Finder
- https://supplierlive.proactisp2p.com/Account/Login
  Reply via the Proactis Supplier Network

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8a3c2819-9ed6-48d3-9f8f-e567e1ea006f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8a3c2819-9ed6-48d3-9f8f-e567e1ea006f.json.