--- title: "Clerking - Sept 2019" ocid: "ocds-b5fd17-8b6b9d4a-15f5-4ba1-bec0-0cbe8a598492" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8b6b9d4a-15f5-4ba1-bec0-0cbe8a598492" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8b6b9d4a-15f5-4ba1-bec0-0cbe8a598492.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-8b6b9d4a-15f5-4ba1-bec0-0cbe8a598492.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE ENQUIRE LEARNING TRUST" published: "2019-04-03" --- # Clerking - Sept 2019 Buyer: THE ENQUIRE LEARNING TRUST Current stage: Tender OCID: ocds-b5fd17-8b6b9d4a-15f5-4ba1-bec0-0cbe8a598492 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-8b6b9d4a-15f5-4ba1-bec0-0cbe8a598492) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-8b6b9d4a-15f5-4ba1-bec0-0cbe8a598492.json) ## Summary The Enquire Learning Trust, based in Wakefield, is currently undertaking a tender for a clerking service titled "Clerking - Sept 2019." The contract, valued at £10,000, falls under the category of Administrative Educational Services and the procurement method selected is a direct single tender action, given its value is below the threshold. The procurement process is active and the deadline for submissions is set for 3rd May 2019. The contract will commence on 1st September 2019 and is scheduled to run for a year, ending on 31st August 2020. This tender presents a valuable opportunity for small and medium-sized enterprises (SMEs) with expertise in clerking and administrative services within the educational sector. Businesses that can demonstrate experience in governance and meeting management, particularly those familiar with academy structures, would be well-suited to compete for this tender. The clerking service will support multiple academies, making it essential for applicants to showcase their ability to coordinate efficiently across various geographical hubs. ## Notice To provide a clerking service for 29 academies across three geographical hubs and also the central Board Meetings within the Enquire Learning Trust. The Trust are looking for one clerk per hub and also the central meetings to ensure consistency. The Trust will be operating 11 Academy Improvement Committees from September 2019 each committee will have oversight of up to 3 academies. There will be one meeting per term, totalling three meetings per year, per committee. The Trust Board Meetings will also take place on a termly basis in Wakefield. These meetings consist of: 3 x Information Governance Strategy Group meetings dates of which will be agreed in advance 11 x Trust Leadership Meetings which take place on the first Thursday of each month between September and July 4 x Full Trustee meetings - dates of which are agreed in advance 3 x Audit, Risk and Finance Committee meetings - dates of which are agreed in advance 3 x Standards Committee - dates of which are agreed in advance The contract period is for 1 year from the 1st September 2019. Specification of services required To work within the Trust governance arrangements and terms of office. Which can be requested from the Office Manager if required. There will be an expectation to work closely with the Trust Director of Governance and Board of Trustees which may require contact outside of formal meeting days and hours To ensure that the Academy Improvement Committees work within the discretions of the Scheme of Delegation, this can be found on the Trust website www.enquirelearningtrust.org/governance To liaise with those preparing papers to make sure they are available on time, and distribute the agenda and papers as required by legislation or other regulations; all papers will be shared electronically via OneDrive and any photocopying which is required will be done so by the academy. No documents relating to a meeting should leave the school site in paper form. Ensure meetings are quorate, if meetings are not quorate arrange another date and time which is convenient Record the attendance of governors at meetings (and any apologies - whether they have been accepted or not), and take appropriate action in relation to absences, including advising absent governors of the date of the next meeting Draft minutes of Academy Improvement Committee, highlighting governor challenge, indicating who is responsible for any agreed action with timescales, all minutes are to be uploaded in draft format onto the OneDrive folder within 14 days of the meeting Follow-up any agreed action points with those responsible and inform the chair of progress ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c539b8f6-3b77-44c3-b7e9-ef76b9ce4b70 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Direct | | Procurement method details | Single tender action (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Apr 2019 | | Submission deadline | 3 May 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Aug 2019 - 31 Aug 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE ENQUIRE LEARNING TRUST | | Locality | WAKEFIELD | | Post town | Wakefield | | Postcode | WF2 7AR | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE45 Wakefield | | Local authority | Wakefield | | Electoral ward | Wakefield Rural | | Westminster constituency | Ossett and Denby Dale | | Delivery location | TLE Yorkshire and The Humber | ## CPV Codes ### Divisions - 75 - Administration, defence and social security services ### Codes - 75121000 - Administrative educational services ## Release History - 3 Apr 2019 at 13:10 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c539b8f6-3b77-44c3-b7e9-ef76b9ce4b70 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/c539b8f6-3b77-44c3-b7e9-ef76b9ce4b70 3rd April 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2609a042-ad05-4639-a0da-cd5c69dbd01e RFQ - Clerking Sept 2019 ## Notice URLs - http://www.enquirelearningtrust.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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