---
title: "Reporting and storage of data services"
ocid: "ocds-b5fd17-8c0663f5-c6b3-4ed4-a21b-d498f9a207b6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8c0663f5-c6b3-4ed4-a21b-d498f9a207b6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8c0663f5-c6b3-4ed4-a21b-d498f9a207b6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8c0663f5-c6b3-4ed4-a21b-d498f9a207b6.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ASTER GROUP LIMITED"
published: "2026-10-26"
---

# Reporting and storage of data services

Buyer: ASTER GROUP LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-8c0663f5-c6b3-4ed4-a21b-d498f9a207b6

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## Summary

Aster Group Limited procured a legacy HR data archiving service to retain historical employee records after moving its active HR and payroll operations to Dayforce. Personnel management, sickness, absence and payroll records remain hosted in the legacy iTrent environment, with secure, read-only access for statutory compliance, reporting and business intelligence. The service covers records across the East of England, London, the South East and the South West. At the end of the retention period, the archived data is to be permanently deleted.

The procurement is complete and was awarded to MHR International UK Limited. Aster Group used a direct single-tender action under an approved exception to its Contract Standing Orders; the stated rationale was that MHR already hosts iTrent and the data, enabling continuity without operational downtime. The award date was 25 August 2025, and the contract runs from 25 August 2025 to 24 August 2032. The awarded value is £75,503. The requirement was handled as a single contract, with no lots described. The award information identifies the selected supplier, but does not set out an evaluation scoring basis or detailed participation criteria.

For suppliers assessing comparable future requirements from Aster Group, this award shows demand for long-term, secure retention and read-only access to legacy HR and payroll records, including personnel, sickness and absence data. A credible competitor would need to demonstrate an archive that supports statutory retention, reporting and business intelligence while preserving access to historical records after migration to a new operational system. Continuity with the existing HR platform was decisive here: MHR’s position as the incumbent iTrent host allowed the archive to be integrated without downtime. The buyer judged third-party migration and internal data-warehouse development non-viable because of higher migration costs and resource constraints. Suppliers would therefore need a strong case on migration feasibility, cost and delivery capacity, as well as the ability to manage eventual secure deletion.

## Notice

This contract award is for the provision of a 7-year legacy HR data archiving solution provided by MHR International UK Limited. Following the migration of Aster Group's active HR and payroll operations to Dayforce, static historical employee records-including personnel management, sickness, absence, and payroll data-will remain securely hosted in the legacy iTrent application environment. The contract provides continued, read-only access to this historical data to satisfy statutory regulatory compliance, reporting, and business intelligence requirements over the required 7-year retention period, after which all data will be permanently deleted. This requirement was awarded directly under an approved exception to Contract Standing Orders. As MHR International UK Limited currently hosts the iTrent system and data, utilising their integrated data archive solution ensures continuous access without operational downtime. Alternative options (data migration to a third party or internal data warehouse development) were assessed and determined non-viable due to significantly higher migration costs and resource constraints.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/54ce1ef4-0037-4fd8-b8e3-89b597d1abca |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Single tender action (below threshold) |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Aug 2025 |
| Contract period | 25 Aug 2025 - 24 Aug 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,503 |
| Lots value | Not specified |
| Awards value | £75,503 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ASTER GROUP LIMITED |
| Locality | DEVIZES |
| Postcode area | Swindon |
| Postcode | SN10 2AZ |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK72 Wiltshire |
| Local authority | Wiltshire |
| Electoral ward | Urchfont & Bishops Cannings |
| Westminster constituency | Melksham and Devizes |
| Delivery location | TLI London, TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MHR International UK Limited |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 26 Oct 2026 at 10:05 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/54ce1ef4-0037-4fd8-b8e3-89b597d1abca

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/54ce1ef4-0037-4fd8-b8e3-89b597d1abca
  26th October 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8c0663f5-c6b3-4ed4-a21b-d498f9a207b6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8c0663f5-c6b3-4ed4-a21b-d498f9a207b6.json.