--- title: "P1125 - Provision of Cloud Based Youth Offending System for Birmingham Children's Trust (BCT)" ocid: "ocds-b5fd17-8c08f9f2-a971-4ca4-b3ee-3a3465a37a41" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8c08f9f2-a971-4ca4-b3ee-3a3465a37a41" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8c08f9f2-a971-4ca4-b3ee-3a3465a37a41.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-8c08f9f2-a971-4ca4-b3ee-3a3465a37a41.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2023-05-25" --- # P1125 - Provision of Cloud Based Youth Offending System for Birmingham Children's Trust (BCT) Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-8c08f9f2-a971-4ca4-b3ee-3a3465a37a41 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-8c08f9f2-a971-4ca4-b3ee-3a3465a37a41) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-8c08f9f2-a971-4ca4-b3ee-3a3465a37a41.json) ## Summary The Birmingham City Council has initiated a tender process for the provision of a cloud-based Youth Offending Service System, titled "P1125 - Provision of Cloud Based Youth Offending System for Birmingham Children's Trust (BCT)". The procurement falls under the services category and involves document management software development services. The tender period ends on June 26, 2023, with the contract scheduled to start on August 28, 2023, and end on August 27, 2026. The buying organization, Birmingham City Council, based in West Midlands, United Kingdom, is seeking a solution to effectively manage youth justice cases, ensuring compliance, user-friendliness, and integration capabilities. This tender presents an opportunity for businesses providing IT software development services, customer relationship management software development services, project management software development services, software development services suites, and database software development services. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate. Businesses capable of meeting the stringent requirements set by the Youth Offending Service and complying with Youth Justice Board directives are well-suited to compete. The contract method is open procedure above the threshold, aiming to foster innovation and quality service delivery in youth justice case management. ## Notice The Youth Offending Service has used Careworks 'Care Director' since 2001 as its Case Management System (CMS). The Authority now wishes to establish a 3-year contract with an option to extend for an additional 1 year + 1 year for the provision of a cloud-based Youth Offending Service System. To complete youth justice business effectively, efficiently, and professionally, we would require the following from the chosen system (please note that the below list is not exhaustive): o The system shall be compliant will current Youth Justice Board data schemas and reporting requirements and the supplier must demonstrate a forward plan for remaining compliant over time. o Proven track record of being compliant with YJB requirements over the last 2 years o Able to monitor caseloads and support practitioners and managers to effectively manage caseloads and pending workload. Simple reporting and extraction of management information. o Ability to handle multiple teams and workers working across multiple teams. o Ability to handle multiple managers in a single team allowing countersigning across the management team. o Specifically designed for Youth Offending Teams (YOT) to record all aspects of youth justice case management in a dynamic manner. o Reuses information throughout the system, reducing duplications and the need for extra work by the Service. o Fully meet the requirements of the current YJB AssetPlus framework allowing YOT to YOT transfers, where CMS allows this. o Fully meet the requirements of the YJB connectivity framework for transfer of information to the Ministry of Justice's Youth Custody Service. o YJMIS data extract tool with error checking and data cleaning within the system. o Clear identification of errors within AssetPlus allowing case managers to easily rectify issues. o Easy integration with external systems and reporting products. o Enable Regulatory compliance o User friendly and customisable to meet the needs of the Service o Individualised and flexible configuration to allow/disallow access to parts of the system dependent upon role. o Allow easy cross referencing of AssetPlus records between children and families o Safe space for containing victim information that is not mixed with offending cohort data including ability to retain anonymised data. o Ability to deal with retention and deletion of records with minimal manual involvement. o Ability for read-only access o Compatible with currently supported versions of major web browsers The Contract will be awarded to one supplier. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity, please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ an... Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e2272ef4-4058-4d56-8d24-07b316031482 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 25 May 2023 | | Submission deadline | 26 Jun 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 28 Aug 2023 - 27 Aug 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B4 7DJ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72212311 - Document management software development services - 72212331 - Project management software development services - 72212422 - Software development services suites - 72212445 - Customer Relation Management software development services - 72212517 - IT software development services - 72212610 - Database software development services ## Release History - 25 May 2023 at 10:41 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e2272ef4-4058-4d56-8d24-07b316031482 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e2272ef4-4058-4d56-8d24-07b316031482 25th May 2023 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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