---
title: "PI1300609 - Integrated Workplace Management Solution (IWMS) - AWARD"
ocid: "ocds-b5fd17-8cb5cea2-9954-410f-8e80-b92cc11e250a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8cb5cea2-9954-410f-8e80-b92cc11e250a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8cb5cea2-9954-410f-8e80-b92cc11e250a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8cb5cea2-9954-410f-8e80-b92cc11e250a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "PARLIAMENT UK"
published: "2017-09-12"
---

# PI1300609 - Integrated Workplace Management Solution (IWMS) - AWARD

Buyer: PARLIAMENT UK  
Current stage: Award  
OCID: ocds-b5fd17-8cb5cea2-9954-410f-8e80-b92cc11e250a

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## Summary

The Houses of Parliament, represented by the Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons, have concluded the award process for the contract titled "PI1300609 - Integrated Workplace Management Solution (IWMS)." This procurement falls under the industry category of facilities management software, specifically focusing on the replacement of the existing Computer Aided Facilities Management (CAFM) system. The contract, valued at £1,325,000, will provide services across a significant Parliamentary Estate located in London, which includes approximately 34 buildings and a total of 9,651 rooms. The procurement method employed was an open procedure, and the contract period will run from 1st September 2017 until 31st August 2024.

This awarded contract presents substantial opportunities for businesses involved in software development and facilities management. Companies that specialise in delivering commercial 'off-the-shelf' solutions, particularly those with a focus on integrating workplace management systems, are well positioned to engage in similar future tenders. The ongoing needs of the Parliamentary Estate for efficient management solutions may also be attractive to SMEs looking to expand their client base within public sector organisations. Such businesses should prepare to meet requirements for effective problem-solving and modern technological integration to enhance operational efficiencies.

## Notice

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this Invitation to Tender (ITT) and the various requirements documents. The Houses of Parliament have a requirement to replace its current Computer Aided Facilities Management (CAFM) system with an Integrated Workplace Management System (IWMS) in order to deliver efficiencies by improving processes; introducing modern tools to allocate/schedule work, and enabling remote/mobile working; improving management reporting; and consolidating a number of disparate specialist systems that manage: o Reactive, Planned Maintenance and Helpdesk o Space, Moves (of staff/departments) and Furnishings o Accidents, Incidents and Risk Assessments o Fire and Risk Management & Environmental Compliance The new system will be used across key functions in the Houses of Parliament which include the Parliamentary Maintenance Service Team, the Accommodation and Logistic Services Team (ALS) and House of Lords - Property Office Services (POS). The current Parliamentary Estate measures approximately 222,000 square metres and consists of 34 buildings, properties and an underground car-park. There is a total of 227 floors and 9651 rooms, when consolidated, across all of the buildings. The Authority is seeking a commercial 'off-the shelf' (COTS) solution; a bespoke solution would not meet Parliament's ICT strategic goals. Any added development required to meet the requirements in the ITT should be offered as part of the standard product release; please see the tender documents for further details. Please note your completed tenders are to be returned no later than 10:30 hours UK time on Thursday 2nd of March 2017, via the e-procurement portal.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e18169b6-7815-414c-af8c-5337a184d326 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Sep 2017 |
| Submission deadline | 2 Mar 2017 |
| Future notice date | Not specified |
| Award date | 31 Aug 2017 |
| Contract period | 31 Aug 2017 - 31 Aug 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,325,000 |
| Lots value | Not specified |
| Awards value | £771,380 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PARLIAMENT UK |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 0AA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PLANON |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48420000 - Facilities management software package and software package suite
- 48421000 - Facilities management software package

## Release History

- 12 Sep 2017 at 08:47 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e18169b6-7815-414c-af8c-5337a184d326

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e18169b6-7815-414c-af8c-5337a184d326
  12th September 2017 - Awarded contract notice on Contracts Finder

## Provenance

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