---
title: "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Wirral CCG/NHS Cheshire and Merseyside"
ocid: "ocds-b5fd17-8d6ac601-2b62-4f7d-91b3-7f6ad1fc869f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8d6ac601-2b62-4f7d-91b3-7f6ad1fc869f"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8d6ac601-2b62-4f7d-91b3-7f6ad1fc869f.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8d6ac601-2b62-4f7d-91b3-7f6ad1fc869f.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT"
published: "2022-07-25"
---

# Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Wirral CCG/NHS Cheshire and Merseyside

Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT  
Current stage: Award  
OCID: ocds-b5fd17-8d6ac601-2b62-4f7d-91b3-7f6ad1fc869f

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## Summary

The procurement process titled "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services" was initiated by NHS South, Central and West Commissioning Support Unit. This project is categorised under the healthcare services industry and is located in the North West region of England. The contract was awarded on 30 March 2022, following a competitive tender process using a Dynamic Purchasing System, with the value amounting to £863,672.84. The contract for the digitisation services commenced on 18 July 2022 and is set to conclude on 30 September 2023. Businesses had until 8 February 2022 to submit their tenders to participate in this process.

This tender represents a significant opportunity for businesses specialising in digitisation, document management, and record scanning services. Companies with experience in healthcare record management and data storage would be particularly well-suited to engage in such competitive procurement processes. By providing essential services that enhance patient care and streamline healthcare operations, businesses can not only contribute to the efficiency of NHS services but also expand their own market presence within the growing healthcare sector.

## Notice

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Wirral CCG/NHS Cheshire and Merseyside have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e1ef8756-4d61-47af-997d-8701e27cc7a2 |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a dynamic purchasing system |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Jul 2022 |
| Submission deadline | 8 Feb 2022 |
| Future notice date | Not specified |
| Award date | 29 Mar 2022 |
| Contract period | 17 Jul 2022 - 30 Sep 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £863,672 |
| Lots value | Not specified |
| Awards value | £863,672 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT |
| Locality | BIRKENHEAD |
| Post town | Chester |
| Postcode | CH41 1AU |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD74 Wirral |
| Local authority | Wirral |
| Electoral ward | Birkenhead and Tranmere |
| Westminster constituency | Birkenhead |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ON-SITE SCANNING |

## CPV Codes

### Divisions

- 60 - Transport services (excl. Waste transport)
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 60000000 - Transport services (excl. Waste transport)
- 63121100 - Storage services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services

## Release History

- 25 Jul 2022 at 15:58 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e1ef8756-4d61-47af-997d-8701e27cc7a2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e1ef8756-4d61-47af-997d-8701e27cc7a2
  25th July 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.cheshireandmerseyside.nhs.uk/

## Provenance

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