---
title: "Data Governance Solution for YPO"
ocid: "ocds-b5fd17-8d727e60-6ecb-40d4-b85a-207479b729b0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8d727e60-6ecb-40d4-b85a-207479b729b0"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8d727e60-6ecb-40d4-b85a-207479b729b0.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8d727e60-6ecb-40d4-b85a-207479b729b0.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "YPO"
published: "2026-09-09"
---

# Data Governance Solution for YPO

Buyer: YPO  
Current stage: Award  
OCID: ocds-b5fd17-8d727e60-6ecb-40d4-b85a-207479b729b0

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## Summary

Yorkshire Purchasing Organisation procured a Microsoft 365-native data governance service for its digital estate, delivered in the Yorkshire and the Humber area. The service covers compliance software and information security across SharePoint, OneDrive and Exchange. Its scope includes automated discovery and contextual classification of large volumes of unstructured data, identification of sensitive, misclassified, high-risk, ROT and stale content, and automated or workflow-based sensitivity labelling. It also provides exception handling, controlled remediation with rollback, retention-policy-aligned disposition, monitoring of external sharing and permission changes, and identification of newly created unlabelled content. Real-time dashboards, exportable reports and ISO 27001-ready evidence packs support audit and operational oversight. The solution remains within YPO’s Microsoft 365 tenant, supporting GDPR compliance and preventing data exfiltration.

The procurement is complete and was awarded through a selective call-off from a framework agreement. The tender submission deadline was 13 February 2026. Yorkshire Purchasing Organisation awarded the contract to Gradian Systems Ltd on 5 May 2026 for £128,000 including the published contract value. The contract runs from 6 May 2026 to 5 May 2030. The requirement was classified as services and was identified under CPV 48170000, compliance software package. The opportunity was identified as suitable for small and medium-sized enterprises and voluntary, community and social enterprises. The award is active. Gradian Systems Ltd is the sole named supplier, so the stated value and contract period relate to that award rather than a combined total across multiple suppliers or lots.

This award shows that Yorkshire Purchasing Organisation values a specialist Microsoft 365 data governance capability rather than a general compliance consultancy. A credible competitor would need a solution that operates natively inside a customer’s Microsoft 365 tenant, with strong controls against data leaving the tenant and clear support for GDPR and information security requirements. Relevant capability includes large-scale discovery and contextual classification across SharePoint, OneDrive and Exchange; sensitivity labelling; exception workflows; reversible remediation; defensible disposal of ROT and stale data; and continuous monitoring of sharing, permissions and newly created content. Suppliers should also be able to provide audit-ready reporting, operational dashboards and ISO 27001-aligned evidence. The procurement was suitable for SMEs and VCSEs, indicating that established specialist providers as well as larger technology businesses may be credible competitors.

## Notice

This service provides a comprehensive, Microsoft 365 - native data governance solution designed to improve information security, compliance and lifecycle management across YPO's digital estate. It delivers automated discovery and classification of large-scale unstructured data across SharePoint, OneDrive and Exchange, using contextual analysis to identify sensitive, misclassified, or high risk content. The service supports automated or workflow-based sensitivity labelling, robust exception handling, and safe, controlled remediation with rollback capabilities. It identifies ROT and stale data, enabling defensible disposition aligned with retention policies. Continuous monitoring highlights external sharing risks, permission drift, and newly created unlabelled content. Real-time dashboards, exportable reports, and ISO27001 - ready evidence packs support audit readiness and operational oversight. The solution operates fully within YPO Microsoft 365 tenant, ensuring no data exfiltration, strong security controls, and full alignment with GDPR and organisational compliance requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bc5f23b8-c629-429b-b20e-5c462cb5ca25 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 5 May 2026 |
| Contract period | 6 May 2026 - 5 May 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £128,000 |
| Lots value | Not specified |
| Awards value | £128,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YPO |
| Locality | WAKEFIELD |
| Postcode area | Wakefield |
| Postcode | WF2 0XE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE45 Wakefield |
| Local authority | Wakefield |
| Electoral ward | Wrenthorpe and Outwood West |
| Westminster constituency | Wakefield and Rothwell |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GRADIAN SYSTEMS LTD |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48170000 - Compliance software package

## Release History

- 9 Sep 2026 at 12:24 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/bc5f23b8-c629-429b-b20e-5c462cb5ca25

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/bc5f23b8-c629-429b-b20e-5c462cb5ca25
  9th September 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8d727e60-6ecb-40d4-b85a-207479b729b0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8d727e60-6ecb-40d4-b85a-207479b729b0.json.