--- title: "Genealogy Services" ocid: "ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WEST NORTHAMPTONSHIRE COUNCIL" published: "2025-01-24" --- # Genealogy Services Buyer: WEST NORTHAMPTONSHIRE COUNCIL Current stage: Tender OCID: ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b.json) ## Summary West Northamptonshire Council is inviting tenders for the provision of Genealogy Services under the Concession Contracts Regulations 2016. This procurement focuses on locating next of kin for deceased individuals without family to arrange funerals, fulfilling the Council's statutory duties under Section 46 of the Public Health (Control of Disease) Act 1984. The contract covers both national and international genealogy services, starting on 1st May 2025 for an initial 36 months, with potential extensions up to a total of 60 months. Interested suppliers must submit their tenders by midday on 21st February 2025 through the In-Tend Portal. This open procedure aims to foster fairness and transparency despite being below the official procurement threshold. This procurement presents significant growth opportunities for businesses specialized in genealogy and related services, particularly those equipped to handle both domestic and international cases. The contract is structured as an income contract at no cost to the Council, appealing to businesses capable of managing efficient, sensitive engagements with bereaved families. SMEs are encouraged to participate, benefiting from the potential for a long-term partnership with the Council. By securing this contract, businesses can expand their service portfolio, enhance their reputation, and secure a stable revenue stream over several years. ## Notice The Council has a statutory duty under Section 46 of the Public Health (Control of Disease) Act 1984 to arrange a funeral for any person resident, temporarily resident, or in transit who dies within the district where no third party is willing or able to make the arrangements for burial or cremation. As part of this process the council is required to take all such reasonable steps to locate parties that are willing or able to conduct the funeral of the deceased. On the Council receiving the case, an initial search will be undertaken on Council systems to determine if the next of kin can be identified. Where no next of kin is immediately identified the case will be referred to a genealogist company to commence a search for family members who need to be notified of the death and provided the opportunity to take over the funeral arrangements. West Northamptonshire Council wishes to appoint one concessionaire for the provision of National and International genealogy services for the purpose of locating next of kin in order that the Council can comply with its statutory obligations under the Act. A single concessionaire model has been chosen to ensure the development of a strong working relationship with the Authority and to ensure a consistent and compassionate approach for all families in sourcing next of kin. This procurement is being conducted in accordance with the Concession Contracts Regulations 2016. It is an income contract with no cost to the Council and is below the relevant procurement threshold. While the Council has decided to advertise on a voluntary basis, this does not represent a commitment to follow the official procurement procedure but will preserve the principles of fairness, transparency and act in a proportionate manner. Full details relating to the Services are provided in the tender documents. Variant bids not offered. The contract start date is anticipated to be 1st May 2025 for an initial period of 36 months with the preferred Potential Supplier, with an option to extend for two further 12-month periods making 60 months in total. Such extension will be at the Authority's discretion, after discussion with the contractor. If your organisation wishes to participate in this process, you need to register with In-Tend Portal. You will be unable to take part if you do not register. Please use the link below and follow the instructions on the website: https://in-tendhost.co.uk/wnc/aspx/Home Tenders must be returned via the Portal. The tender return date is midday on Friday 21st February 2025. Tenders received after this time and date will not be accepted. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8a44b6fb-cb03-4ba8-a5f7-d7ca1fbf9635 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Jan 2025 | | Submission deadline | 21 Feb 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Apr 2025 - 30 Apr 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST NORTHAMPTONSHIRE COUNCIL | | Locality | NORTHAMPTON | | Post town | Northampton | | Postcode | NN1 1ED | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF24 West Northamptonshire | | Local authority | West Northamptonshire | | Electoral ward | Castle | | Westminster constituency | Northampton North | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 98 - Other community, social and personal services ### Codes - 98370000 - Funeral and related services - 98910000 - Services specific to international organisations and bodies ## Release History - 24 Jan 2025 at 10:20 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8a44b6fb-cb03-4ba8-a5f7-d7ca1fbf9635 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8a44b6fb-cb03-4ba8-a5f7-d7ca1fbf9635 24th January 2025 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/wnc/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8e2b07e8-1023-4941-8639-2527162d4e3b.json.